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Jesup City Hall
Meeting Minutes - 12.06.2007
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CITY COUNCIL
DECEMBER 6, 2007
Jesup City Council met in regular session on Thursday, December 6, 2007, at 7:00 o’clock p.m.
Community Room of the Jesup Public Library, 721 6th Street, Jesup Iowa.
Mayor Mark J. H. Collett called the meeting to order and led in the pledge of allegiance.
Members present: Dick Quackenbush, Roger Williams, Darren Engbretson, and Mike Joblinske
Absent: Jacob B. Spiegel
Upon motion by Joblinske, seconded by Quackenbush it was:
RESOLVED: to approve the agenda as amended by adding, explanation of the material received
from Sherriff Wolfgram concerning the dispatching costs as item C under Police, and approve the consent
agenda. 1. Accept the agenda. 2. Accept the minutes of the November 1, 2007 and the November 5, 2007
city council meetings. 3. Accept the City Clerk/Treasurer Reports and place on file. 4. Approve the claims
as presented and give direction to process and pay. 5. Accept all committee reports.
A roll call vote was taken and the vote was,
AYES: Engbretson, Joblinske, Williams, Quackenbush
NAYS: None
Whereupon the Mayor declared the consent agenda carried and that those items become a part of
the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR DEC. 7, 2007
WARRANTS WRITTEN SINCE THE NOVEMBER 1, 2007 MEETING:
Accounts Payable
ACH-Payroll 11-15-07
True North Companies
Part Employee & City Share Health Ins.
6,747.30
IPERS
Employee & City Share Retirement
1,879.10
Farmers State Bank-EFTPS
Payroll taxes-Fed, Medicare, SS
3,817.08
Treasurer State of Iowa
State Payroll Withholding Tax
579.00
AFLAC
Employee Self Paid Insurance
208.47
Teamsters Local 238
Police Union Dues
35.00
Nationwide Retirement Solution
Deferred Comp. Plan-Deitrick
25.00
City Laundering Company
Uniform Exp. City & Emp. Share-wa,ww,st
89.73
B & B Farm Store
Grass Seed, Mower Repairs, Fert. - PARK
452.92
Buchanan County Recorder
Filing Fees -Rehab Projects 14&15 - CH
14.00
Casey's General Store
13.11 Gal Unl - FD
36.70
Citizen Herald
Publish min., bldg./land leases, financial rpt-CH
418.99
Dakota Supply Group
24 Badger Meters - WA
4,042.32
H&S Construction
Final Pay Request Proj. # 15
24,958.00
Home Depot Credit Services
Safe, Paint, Shelves, Rollers, Towel Holders - CH
432.77
Jesup Motor Supply
Degreaser, Truck Wash, Gel, Decal - FD, ST
82.94
Keystone Laboratories
Water Testing, Wastewater Testing
97.00
Kimmerly, Jennifer
Return WA Deposit - WA
125.00
Kwik Trip Inc.
463 Gal Unp, 100.98 Gal. Dsl.-All
1,404.91
Pinicon Ford
Lube, Oil, Filter
31.25
Premier Technology
2G Flash Drive
52.00
Schares Food Mart
Bags, Batteries, Towels, Cty. Lunch-FD,PD,LIB
151.22
ToJo Construction
Final Pay Request Proj. #14
20,055.00
U.S. Cellular
Cell Phone Charges - PD, FD, BLDG,AMB,ST
262.84
Waste Management
October Cardboard/Recycling
1,140.78
Accounts Payable
ACH-Payroll 12-01-07
16,016.71
Engbretson, Darren
City Council's Salary, Fire Officer Salary
1,029.12
Joblinske, Michael
City Council's Salary
567.37
Quackenbush, Richard
City Council's Salary
591.30
Jacob Spiegel
Fire Officer Salary
92.35
Bergman, Doug
Fire Department Officer's Pay
92.35
Shea, Merle
Cleaning Payroll, Ch, Pd, Lib.
465.65
Steven Rolison
Fire Department Officer's Pay
92.35
True North Companies
Part Employee Health Insurance
749.70
IPERS
Employee & City Share Retirement
2,362.46
Farmers State Bank-EFTPS
Payroll taxes-Fed, Medicare, SS
4,815.81
Treasurer State of Iowa
State Payroll Withholding Tax
631.00
AFLAC
Employee Self Paid Insurance
208.47
Teamsters Local 238
Police Union Dues
35.00
Nationwide Retirement Solution
Deferred Comp. Plan-Deitrick
25.00
City Laundering Company
Uniform Exp. City & Emp. Share-wa,ww,st
89.73
Banker's Trust
Sw Int/Gold Medallion Int,3rd St Int, PhaseIV Int
39,660.00
Jesup Postmaster
December '07 Water Bills
233.53
TOTAL
134,897.22
CLAIMS PRESENTED FOR DECEMBER 6, 2006:
ADVANCED SYSTEMS
COPIER CONTRACT-CH
102.64
AMERICAN LEGION
3X5 FLAG - LIB
27.00
BAKER & TAYLOR
LIBRARY BOOKS
548.53
BARNES & NOBLE
LIBRARY BOOKS
42.35
BATTERY ZONE
7.5V NICD RPL BATTERY - PD
86.85
BERTCH CABINET MANUFACTURING
TIF AGREEMENT
20,000.00
BOLTON, JERRY & SUSAN
PAYMENT OF EASEMENT
1.00
BOOK LOOK
LIBRARY BOOKS
453.49
BOOS, CHRISTOPHER
UNIFORM ALLOWANCE
450.00
BUCHANAN COUNTY AUDITOR
CITY ELECTION EXPENSES - CH
1,220.24
BUNNELL, LINDA
REIMBURSE TOURISM SUPP,POSTAGE-CH,FD
43.90
CARD SERVICE CENTER
POLICE DEPARTMENT BELT - PD
59.85
CITY OF JESUP
WATER DEPOSIT RETURNS - WA
69.26
CNH CAPITAL
FUEL FILTER, FILTER - ST
137.83
COVENANT MEDICAL CENTER
MUTUAL AID-AMB
150.00
DAVIS, TIM
PAYMENT OF EASEMENT
641.00
DECKER SHAD
08 WEB HOSTING-PD,WA,WW,ST,AMB,FD,CH
528.00
DEMCO
PROJ. STAND, BOOK SUPPLIES - LIB
519.98
DONLEA, JOYCE
PAYMENT OF EASEMENT
1.00
DONLEA, NICK & TERRI
PAYMENT OF EASEMENT
101.00
EARTH TECH
ENGINEERING FEES
6,130.20
EMERGENCY MEDICAL PRODUCTS
MEDICAL SUPPLIES - AMB
1,731.84
FARM & HOME PUBLISHERS
PLAT BOOKS - CH, FD
453.50
FARMER'S MUTUAL
TELEPHONE - ALL
562.66
FIREGUARD, IN.
CARBON HOOD, GLOVES - PD
100.40
FRATZKE, ROBERT & ELEANOR
PAYMENT OF EASEMENT
1.00
GARY'S ELECTRIC
LABOR, MATERIALS, WELCOME SIGN - CH
982.20
GATEWAY COMMUNITY SAFETY NET
CHILD SAFETY INITIATIVE - PD
45.00
GLAZEBROOK & ASSOC
LIBRARY BOOKS
19.95
GUILE, DENNIS
RETURN WATER DEPOSIT
125.00
HAGARTY, SHELIA
RETURN WATER DEPOSIT
55.74
HARTMANN, CORY
REIMBURSE POWER SUPPLY - PD
27.94
HAVELICK, STEVEN
PAYMENT OF EASEMENT
1.00
HAWKINS WATER TREATMENT
OZONE 15, HYDROFLUOSILICIC ACID - WA
449.26
HOLIDAY LIGHTS & TRIM
CHRISTMAS DECORATIONS-PARK
176.51
IABO
MEMBERSHIP DUES - POWERS SCHABACKER
70.00
IMFOA
APPLICATION IA CERTIFICATION - NICHOLS
75.00
INRCOG
LEAD BASED PAINT, REHAB EXP - CH
2,555.93
INTER. INSTITUTE MUNICIPLE CLERKS
APPLICATION CERTIFICATION CMC - NICHOLS
85.00
INVISION
STRUCTURAL ENGINEERING APPRAISAL-CH
665.00
JESUP COMMUNITY SCHOOL
LEASE PROPERTY - CH
2.00
IOWA FENCE MASTERS
MATERIALS WELCOME SIGN
2,500.00
JESUP FIRE ASSOCIATION
DRILL PAY 2006-FD
2,995.00
JESUP MOTOR SUPPLY
BATT,WA PUMP PARTS,CLEAN,-FD,ST,WW,PD
193.70
JESUP TIRE
TIRE REPAIR /SNOW TIRES- WA, PD
70.56
JESUP VET CLINIC
UPS CHARGES - PD
31.89
KITE CONSTRUCTION
REPAIR/REPLACE SIDEWALK - LIB
282.00
LATT, SAMUEL
RETURN WATER DEPOSIT
125.00
MARK BIRDNOW CHEVROLET
DRIVABILITY DIAGNOSIS - PD
18.72
MEALHOW, CAROL
REIMBURSEMENT FOR LELLIG OPEN HOUSE
150.00
METROTECH
REPAIR LOCATOR - WA
292.35
MID AMERICAN ENERGY
ELECTRIC-ALL
5,799.42
MINER, DONNA OR GERALD AMFAHR
PAYMENT OF EASEMENT
1.00
MONKEY TOWN
OFFICE SUPPLIES-CH, LIB
194.40
MUNICIPAL PIPE & TOOL CO
JET VAC CLEANING, ROOT SAWED - WW
8,601.05
NFPA
INSPECTION TESTING - FD
46.20
OFFICE OF VEHICLE SERVICES
SALVAGE THEFT EXAM - PD
50.00
OMJC SIGNAL INC.
INSTALL TRAFFIC SIGNAL
4,239.07
OVERHEAD DOOR
REPLACE WEATHERSEAL - FD
161.00
PAUL NIEMANN CONSTRUCTION CO
80.20T ROADSTONE - WA, CH
541.35
PCC-PHYSICIAN'S CLAIMS COMPANY
ELECTRONIC CLAIMS FEES
1,854.36
PENWORTHY
LIBRARY BOOKS
359.35
PETERSON TRUSTWORTHY HARDWARE
MISC SUPPLIES-FD,ST,WW,CH,PARK.PD
255.39
PETTY CASH-LINDA BUNNELL
REPLENISH POSTAGE
54.17
PETTY CASH-CINDY LELLIG
REPLENISH POSTAGE
53.85
PIETERS & PIETERS
LEGAL FEES - CH, FD, PD, LIB
4,827.25
PREMIER TECHNOLOGY
FLASH DRIVE, 19" MONITOR, CABLES - CH
267.50
PRIMROSE HTG & AIR CONDITIONING
SERVICE FURNACE MEETING ROOM - FD
69.55
PRINT EXPRESS
WORK ORDERS, STATEMENT SHEET-WA, CH
174.81
RAYCOM CORP
SWIVEL MNTG D RING - PD
19.00
READERS DIGEST
SUBSCRIPTION RENEWAL
29.98
RITE PRICE OFFICE SUPPLY
OFFICE SUPPLIES-CH
27.57
SCHARES FOOD MART
LAB SUPP.,TISSUE,TOWELS - WA,WW,ST,CH
31.67
SIGNS BY DESIGN
REQ#2 BRASS WELCOME LETTERS
1,094.00
SPAHN & ROSE
RHINO DECKING, SCREWS, 4X4S, CONCRETE
472.70
STANELY STEAMER
CLEAN COMMUNITY RM - LIB
85.00
SUPERIOR WELDING
OXYGEN - AMB
92.27
THOMAS JAMES
NOVEMBER GARBAGE - PD, CH, ST
35.00
TREASURER DEPT OF REVENUE & FINANCE
NOV '07 SALES TAX
955.00
TRI COUNTY HEAD START
UTILITIES CITY HALL - CH
46.00
TRIPLITT, JANE
FRIENDS OF LIB POSTAGE
49.20
ULTRAMAX
AMMUNITION
96.21
USA BLUEBOOK
ADAPTER, DIAPHRAM PUMP - WA
2,261.63
VANDER HART, ALLEN & LINDA
PAYMENT OF EASEMENT
671.23
WALMART COMMUNITY
BATTERIES, WIRING LIGHT BAR - PD
15.57
WASTE MANAGEMENT
NOV CARDBOARD/RECYCLING
1,343.15
WATERLOO FIRE RESCUE
MUTUAL AID-AMB
300.00
WERTJES UNIFORMS
POLICE UNIFORMS, TROUSERS - PD
111.00
ZUCK, MARSHALL & MARLYS
PAYMENT OF EASEMENT
1.00
TOTAL
81,445.17
This being the time and place fixed for a public hearing on the matter of the proposed Resolution
of Necessity, the Mayor then called for objections to the adoption of the proposed Resolution of Necessity
for the construction of the Jesup, Iowa, Young Street Sidewalk and Lighting Improvement Project in the
corporation, pursuant to notice of the time and place of hearing duly publish and mailed, and pursuant to
prior action of the Council; and announced to those present at the Council meeting that both written and
oral objections would be received and considered by the Council at this time. Written and oral objections
were then received and heard.
At the beginning of the public hearing the City Engineer described the scope of the Young Street
Sidewalk and Lighting Project. There were concerns about tearing out the new sidewalk on Young Street
on the west side of Sixth Street to place the new decorative lights along the street front. The owners also
had questions on how their roof drains that currently drain under the sidewalk would be handled once the
new sidewalk is put in place. The owner of Legacy’s was present to discuss the handicap ramp in front of
his business. He would like to use the current hand rail if at all possible and maybe only place one ramp in
front of the building and place steps on the other side. There were also concerns about the lights being
placed along the street and obscuring the visibility of the business and not maintaining an open space
along the street. One of the owners had concerns about removing snow and ice in the winter on the
outside edge of the sidewalk where the decorative sidewalk will placed and around the bases of the light
poles. The owner had concerns about ice build up in any crevices that the decorative sidewalk may have.
The owner of Peterson’s Hardware had questions about the placement of the street lights in reference to
the overhang on his building. The business owners were also concerned about the amount of time that the
sidewalks would be torn up and how it would affect their day to day operation.
Council Member Joblinske moved that the time for the public hearing and receiving of objections
be closed. Seconded by Council Member Engbretson. On vote, the motion was adopted.
After reviewing all the objections received, the Council found and determined that no
remonstrance, pursuant to the provisions of Section 384.51 of the City Code of Iowa, was filed with the
Council pertaining to the proposed improvement as set out in the Resolution of Necessity as originally
proposed.
Council Member Quackenbush introduced the following Resolution entitled “RESOLUTION
WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR
THE JESUP, IOWA, YOUNG STREET SIDEWALK AND LIGHTING IMPROVEMENT PROJECT”
and moved that it be adopted. Council Member Joblinske seconded the motion to adopt. The roll was
called and the vote was,
AYES: Joblinske, Quackenbush, Williams, Engbretson
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2008-32
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE
RESOLUTION OF NECESSITY PROPOSED FOR THE JESUP, IOWA,
YOUNG STREET SIDEWALK AND LIGHTING IMPROVEMENT
PROJECT
Council Member Joblinske introduced the following Resolution entitled “RESOLUTION
DIRECTING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS, FORM OF
CONTRACT AND NOTICE TO BIDDERS ON THE JESUP, IOWA, YOUNG STREET SIDEWALK
AND LIGHTING IMPROVEMENT PROJECT” and moved that it be adopted. Council Member
Quackenbush seconded the motion to adopt. The roll was called and the vote was,
AYES: Quackenbush, Engbretson, Joblinske, Williams
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUION NO. 2008-33
RESOLUTION DIRECTING PREPARATION OF DETAILED PLANS
AND SPECIFICATIONS, FORM OF CONTRACT AND NOTICE TO
BIDDERS ON THE JESUP, IOWA, YOUNG STREET SIDEWALK AND
LIGHTING IMPROVEMENT PROJECT
Council Member Quackenbush introduced the following Resolution ordering bids, approving plans,
specifications and form of contract and notice to bidders and moved its adoption. Council Member
Joblinske seconded the motion to adopt. The roll was called and the vote was,
AYES: Joblinske, Williams, Quackenbush, Engbretson
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUION NO. 2008-34
RESOLUITON ORDERING BIDS, APPROVING PLANS,
SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO
BIDDERS, FIXING AMOUNT OF BID SECURITY, AND ORDERING
CLERK TO PUBLISH NOTICE AND FIXING A DATE FOR RECEIVING
SAME, AND FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT AND ESTIMATE OF COSTS
DEPARTMENTAL REPORTS
POLICE
The monthly report was noted.
Upon motion by Quackenbush, seconded by Engbretson it was;
RESOLVED: to table the approval of the purchase of a police car camera until the police
committee has met to discuss it.
All voted aye and the motion carried.
FIRE
The monthly report was noted. The fire advisory board met to discuss the fire budget for fiscal year
2009. The township portion of the budget will increase by $850.00.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted.
BUILDING/ZONING
The monthly report was noted.
STREET
The monthly report was noted.
Upon motion by Joblinske, seconded by Quackenbush it was;
RESOLVED: to approve the assessment procedure engineering agreement.
A roll call vote was taken and the vote was:
AYES: Engbretson, Quackenbush, Williams, Joblinske
NAYS: None.
The Mayor declared the motion passed.
The City Engineering firm presented the preliminary plans for the South Street Culvert Project. The
engineers have created two alternatives for the project. The culvert project covers a large drainage area
that drains South Street under Benson Shady Grove Avenue. There were several concerns about how the
preliminary plans would affect the property owners in the area. The City Council does not want to take
property away from Mark Birdnow Chevrolet and moving the sanitary sewer on CSC Development
property is not an option. The City Council would also like to see plans that tie the new culvert with the
existing one under Benson Shady Grove Avenue. The engineers will take these concerns into
consideration and design new plans.
Upon motion by Joblinske, seconded by Williams it was;
RESOLVED: to approve the soil boring estimate for the South Street Culvert Project.
All voted aye and the motion carried.
WATER/WASTEWATER
The monthly report was noted.
Upon motion by Williams, seconded by Joblinske it was;
RESOLVED: to terminate the water, sewer, and landfill customers who have not responded to
requests for payment using the normal procedures.
All voted aye, the motion carried.
ADMINISTRATION
Upon motion by Joblinske, seconded by Quackenbush it was;
RESOLVED: to schedule the budget work session for Wednesday, December 19, 2007, at 5:00 pm.
All voted aye and the motion carried.
Upon motion by Quackenbush, seconded by Engbretson it was;
RESOLVED: to adopt the purpose statement for the City Hall Community Committee.
All voted aye and the motion carried.
Upon motion by Williams, seconded by Quackenbush it was;
RESOLVED: to direct the City Clerk to publish notice to appoint a Council Member, to fill the
vacancy left by Jacob Spiegel, becoming Mayor at the January council meeting.
All voted aye and the motion carried.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to set the January Council Meeting for January 8, 2008.
ORDINANCES
None.
RESOLUTIONS
None.
NEW BUSINESS
None.
OLD BUSINESS
Upon motion by Quackenbush, seconded by Engbretson it was;
RESOLVED: to officially recognize the 37 years of combined service in public office to the City of
Jesup by Councilman Roger Williams and Mayor Mark Collett. These individuals have given countless
hours over these combined 37 years to help make the Community of Jesup a better place to live.
All voted aye and the motion carried.
It is with sincere thanks and appreciation that the City of Jesup presented both Mayor Mark Collett
and Council Member Roger Williams with an award, for their years of service to the Citizens of Jesup.
Both of these individuals have served the community with distinction.
Mayor Mark Collett thanked the community for his opportunity to serve on the community both as
and elected official and on the various boards and commissions that he has been appointed.
Council Member Roger Williams said a few words about the changes that he has seen through his
years of service and also thanked the community for the opportunity to serve them.
Council Member Williams will also have 50 years of service with the Jesup Fire Department this
year.
COMMUNICATIONS
None.
CITIZEN INPUT
The government students present introduced themselves to the council.
Upon motion by Quackenbush, seconded by Engbretson it was;
RESOLVED: to adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 8:40 p.m.
________________________________
Mark J.H. Collett
Mayor
Attest:
______________________________
Linda Bunnell
City Clerk/Treasurer
RECEIPTS FOR THE MONTH OF NOVEMBER
GENERAL 79,802.78
ROAD USE TAX 14,871.79
EMPLOYEE BENEFITS 8,982.13
EMERGENCY PLANNING 1,681.59
LOCAL OPTION 14,278.42
T.I.F. 915.86
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 138.83
DEBT SERVICE 13,702.86
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
WATER UTILITY 15,444.96
SEWER UTILITY 24,030.67
PROPRIETARY FUND 1,028.41
TOTAL 174,878.30
EXPENDITURES FOR THE MONTH OF NOVEMBER
GENERAL 59,191.08
ROAD USE TAX 11,057.45
EMPLOYEE BENEFIT 9,500.86
EMERGENCY PLANNING .00
LOCAL OPTION SALES .00
T.I.F. .00
HOUSING REHAB 45,607.27
COMMUNITY DEVELOPMENT 4,380.00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
GOLD MEDALLION .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE 25,866.04
WATER UTILITY 12,716.74
SEWER UTILITY 9,967.74
PROPRIETARY 1,416.00
TOTAL 179,703.18
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