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Jesup City Hall
Meeting Minutes - 02.05.2008
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CITY COUNCIL
FEBRUARY 5, 2008
Jesup City Council met in regular session on Tuesday, February 5, 2008, at 7:00 o’clock p.m.,
Community Room, of the Jesup Public Library, 721 6th Street, Jesup, Iowa.
Mayor Jacob B. Spiegel called the meeting to order and led in the pledge of allegiance.
On roll call the following members were present: Richard Schaefer, Bud Geweke, Darren
Engbretson, and Mike Joblinske.
Absent: Dick Quackenbush.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to amend the minutes from January 8, 2008 by adding the wording to go into
closed session after the agenda amendment moving item E under fire to the end of the meeting and adding
that Council Member Quackenbush requested that the discussion of property go into closed session and
was informed that there was no tape recorder available and he requested the attorney’s opinion twice
about going into closed session before the discussion began.
All voted aye and the motion carried.
Upon motion by Schaefer, seconded by Joblinske, it was;
RESOLVED: to approve and adopt the following items on the consent agenda. 1. Accept the
agenda as amended with the addition of changing meeting date as item “C” under Administration. 2.
Accept the minutes of the January 8, 2008, January 16, 2008, and January 30, 2008, council meetings. 3.
Accept the Clerk/Treasurer Reports and place on file. 4. Approve the claims as presented and give
direction to process and pay. 5. Approve the renewal of Schares Food Mart and Kwik Star Liquor
Licenses. 6. Approve all committee reports.
A roll call vote was taken:
AYES: Schaefer, Engbretson, Geweke, Joblinske,
NAYS: None
Whereupon the Mayor declared the consent agenda carried and directed that those items become
a part of the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR FEBRUARY 5, 2008
WARRANTS WRITTEN SINCE THE JANUARY 8, 2008 MEETING:
Accounts Payable
Payroll ACH 1-15-08
12,239.50
True North
City and Part employee share-BCBS
6,747.30
IPERS
City and employee share retirement
1,999.66
Farmers State Bank-EFTPS
Payroll taxes-Fed., Medicare, SS
4,184.23
Treasurer, State of Iowa
State payroll withholding tax
644.00
American Family Life Assurance
Employee paid insurance
208.47
Teamsters Local 238
Police Union Dues
35.00
Nationwide Retirement Solution
Deferred Comp savings plan-Deitrick
25.00
City Laundering Company
Uniform exp.-City & emp. (St., Wa)
89.73
Brown Supply
12.5 Full Circle Clamp - Wa
620.88
Buchanan County
Dispatching Service 2nd 1/2 F.Y. '08
10,515.00
Hygienic Laboratory
Limnology - Wa
425.00
Kwik Trip, Inc.
522.228 gal unp, 540.404 gal dsl
3,012.29
U S Cellular
Cell Phone Fees-AMB, BLDG, FD, PD
260.80
Waste Management
Dec. Cardboard/Recycling
1,315.43
Accounts Payable
Payroll ACH 2-01-08
14,786.84
True North
City and Part employee share-BCBS
749.70
IPERS
City and employee share retirement
2,279.60
Farmers State Bank-EFTPS
Payroll taxes-Fed., Medicare, SS
4,481.79
Treasurer, State of Iowa
State payroll withholding tax
664.00
American Family Life Assurance
Employee paid insurance
208.47
Teamsters Local 238
Police Union Dues
34.00
Nationwide Retirement Solution
Deferred Comp savings plan-Deitrick
25.00
City Laundering Company
Uniform exp.-City & emp. (St., Wa)
89.73
Jesup Postmaster
February '08 Water Bills - WA
234.50
CLAIMS PRESENTED FOR FEBRUARY 5, 2008:
3E
8' FLOURSCENT TUBES - ST
49.95
ADVANCED SYSTEMS
COPIER CONTRACT, SCANNER MAINT. -CH,
1,625.35
AMERICAN WATER WORKS ASSN.
MEMBERSHIP DUES - WA
308.00
AUDIO EDITIONS
BOOKS ON C.D. - LIB
265.59
BAKER & TAYLOR
LIBRARY BOOKS
348.70
BROWN SUPPLY CO.
12.5 FULL CIRCLE CLAMP - WA
63.64
BUCHANAN COUNTY TOURISM
MEMBERSHIP DUES
110.00
CARD SERVICE CENTER
REGULATORY WORKSHOP - BLGD
80.00
CITY OF JESUP
RETURN WA DEPOSIT FBO TROYER, YOUNG.
122.17
CNH CAPITAL
SWITCH,LENS,BOLT KIT,ELEMENT - ST
109.10
DAKOTA SUPPLY GROUP
BADGER CABLE,METERS,FLANGE SET - WA
2,233.28
DELAGARDELLE PLUMBING
SERVICE FURNACE REP. SEQUENCERS-CH
624.43
DEMCO
POCKETS, BK JACKETS, POST ITS - LIB
39.36
DON'S TRUCK SALES
LUBRICANT, BLADES, CURB GUARDS - ST
672.69
EARTH TECH
ENGINEERING FEES
853.24
ELECTRONIC ENGINEERING
REMOVE & REPLACE CAMERA - PD
923.60
EMERGECY VEHICLE SALES & SERVICE
BULBS, STEALTH SWITCH - AMB
74.19
FARMERS MUTUAL TELEPHONE CO.
TELEPHONE SERVICES-ALL
630.85
HAWKINS WATER TREATMENT
HYDROFLUOSILICIC ACID,
SODIUM HYPOCHLORITE-WA
468.54
INTERNATIONAL CODE COUNCIL
MEMBERSHIP DUES - BLDG.
118.00
IOWA DEPT. OF TRANSPORTATION
BLADE - ST
425.00
IOWA GARDENING MAGAZINE
RENEW SUBSCRIPTION - LIB
24.95
IOWA LEAGUE OF CITIES
ANNUAL SERVICE FEES-CH
30.00
IOWA LIBRARY ASSOCIATION
MEMBERSHIP-LELLIG, DARBY-LIB
122.00
JESUP CHAMBER OF COMMERCE
CHAMBER MEALS
38.50
JESUP COMMUNITY SCHOOL
LEASE PROPERTY
1.00
JESUP FARMERS DAY
LEASE PROPERTY
350.00
JESUP POSTMASTER
2 ROLLS STAMPS-ALL
82.00
KEYSTONE LABORATORIES
WATER, WASTEWATER TESTING
267.00
KIRKWOOD COMMUNITY COLLEGE
EMT CERTIFICATION A. DEMUTH - AMB
2,495.00
LARGE PRINT OVERSTOCK
LIBRARY BOOKS
147.45
LELLIG, CYNTHIA
TOWELS,STORAGE CRATES,CUPS, LIDS - LIB
73.25
MARK BIRDNOW CHEVROLET
IGNITION COIL,WHL. CYLINDER, HOSE-PD,WA
435.04
MARSHALL CAVENDISH
LIBRARY BOOKS
137.09
MATT PARROT
DELIQUENT ENVELOPES-WA
69.26
MCCANN, CASSIE
RETURN OF WA DEPOSIT
125.00
MCMARTIN, NYLE
DRY HYDRANT SNOW REMOVAL - FD
180.00
MGS TECH CORPORATION
HYBRID RESPONSE GUIDE - FD
84.95
MIDAMERICAN
GAS, ELECTRIC-ALL
8,041.38
MIDLAND TELECOM INC.
BATTERIES - FD
76.00
MITINET, INC
MARC WIZARD-LIB
189.00
MOBILE VISION INC.
OHC MOUNT - PD
58.00
MONKEYTOWN
PAPER,FOLDERS,BK BOXES,FAX CART-ALL
320.04
NATIONAL FIRE PROTECTION AGENCY
EMERGENCY SVCS COMM. SYS - FD
71.05
NATIONAL GEOGRAPHIC
RENEW TRAVELER SUBSCRIPTION - LIB
8.00
OFFICE OF VEHICLE SERVICES
SALVAGE THEFT EXAM CERT - PD
40.00
PCC-PHYSICIAN'S CLAIMS COMPANY
ELECTRONIC CLAIMS FEES-AMB
652.76
PENWORTHY
LIBRARY BOOKS
80.65
PETERSON TRUSTWORTHY HARDWARE
MISC. SUPPLIES-AMB,FD,ST,WA
136.11
PETTY CASH-LINDA BUNNELL
REPLENISH POSTAGE-CH,AMB,FD, BLDG
20.65
PETTY CASH-CINDY LELLIG
REPLENISH POSTAGE-LIB
30.33
PINICON FORD
LUBE, OIL, FILTER - PD
31.25
PRINT EXPRESS
RECRUITMENT GUIDE - FD
30.00
PREMIER TECHNOLOGY
40 HR SERVICE CONTRACT - CH
2,497.30
PRESTO-X
PEST CONTROL
55.00
QUILL
INKJET CART., CASE PAPER - LIB
124.89
RADIO COMMUNICATIONS
RADIO SHIPPING FOR REPAIRS - FD
126.17
RATCHFORE, LLOYD
MAILBOX, POST - ST
14.38
SCHABACKER, SCOTT
REIMB. MEALS FIRE SCHOOL - FD
24.00
SPAHN & ROSE
4 MAILBOXES - ST
43.16
STEINBRON, FREDERICK
LAGOON ACCESS ROAD EASEMENT-WW
150.00
SUPERIOR WELDING
OXYGEN, TANK RENTAL-AMB
78.77
THE PRAIRIE PIRATES MOVIE
DVD - LIB
17.50
THE UNIVERSITY OF IOWA
8 '08 IA MUNICIPAL LEADERS HANDBKS.-CH
149.00
THOMAS-JAMES
JANUARY GARBAGE-PD, ST, CH
35.00
TOM'S PAINT & BODY
REPAIR RADIATOR - PD
225.00
TREASURER'S OFFICE-ISU
2 DAYS REGISTRATION A. DEMUTY - FD
70.00
TREAS. STATE OF IA DEPT REV & FIN
JANUARY SALES TAX
1,023.00
TRI COUNTY HEAD START
JAN, FEB LEASE, UTIL., PEST CONTROL-CH
476.93
TROYER, KYLE
RETURN WA DEPOSIT - WA
86.48
YOUNGBLUT, REBECCA
RETURN WA DEPOSIT - WA
41.35
VOGEL, ROCK
SUB CONTRACT SNOW REMOVAL - ST
90.00
WALMART
SPOT CLEANER, COFFEE MAKER,
FILTERS-LIB, FLOORMATS-PD
126.34
TOTAL
30,047.66
DEPARTMENTAL REPORTS
POLICE
The monthly report was noted.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to approve the hiring of a Reserve Officer.
All voted aye and the motion carried
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to approve the roll over of vacation time for Officer Cory Hartmann.
All voted aye and the motion carried.
FIRE
The monthly report was noted. Gary Hersom has started working on the transfer switch as the
well house. The Chief will get ground rods to place in the ground at the well house to ground the
generator. In 2012 the radios will go to a narrow band. There are radios and pagers in the City
Departments that will need to be replaced to comply with the change. The County is trying to work on
getting a regional FEMA grant to help with some of the costs. The Chief suggested establishing a
communication trust fund to help cover the cost of replacing out dated equipment. The Coop has
approached the Fire Department about burning down the old mill. The Fire Department will try to burn it
on April 13, 2008. If there are problems that day they have scheduled two back up days on April 27 and
May 4. The Chief has ordered vests for City Personnel who work in the streets to comply with the
standards. The funding for these came from a grant from INRCOG.
There was discussion concerning trailers for the generators. The Chief put together a list of pros
and cons for using the trailers that we have or buying new ones. The prices are for constructing trailers for
the gensets have not changed too much since the Chief has originally priced them out. The Fire Chief also
talked to Fertilizer Dealer Supply about purchasing running gear for the gensets. The trailers are in
Wisconsin and do not need to be built so they could arrive within a matter of days. The trailers will need
to have brakes, lights, and jacks added to them.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to have Scott talk to Fertilizer Dealer Supply to finalize the plans for the trailers
and to get them ordered.
All voted aye and the motion carried.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted. The inventory at the Library is completed. There was a
presentation at the Library on Pandemic Flu that was very informative.
BUILDING/ZONING
The monthly report was noted.
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to appoint John Bergman to the Board of Adjustment.
All voted aye and the motion carried.
Upon motion by Schaefer, seconded by Joblinske it was;
RESOLVED: to set the public hearing for 2006 International Building Code on March 4, 2008 at
7:00 P.M. and direct City Clerk to publish the hearing notice.
All voted aye and the motion carried.
Upon motion by Joblinske, seconded by Schaefer it was;
RESOLVED: to set the public hearing for 2006 International Residential Building Code on
March 4, 2008 at 7:00 P.M. and direct City Clerk to publish the hearing notice.
All voted aye and the motion carried.
STREET
The monthly report was noted.
South Street and 6th Street have areas where full depth patching needs to be done to fix them. The
Street Department was directed to get quotes on the patching from Midwest Construction. There was also
an update from the attorney on the railroad crossings.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to approve change order number 1 for the Twelfth Street Widening Project.
All voted aye and the motion carried.
Council Member Engbretson introduced a Resolution approving pay request number 2 for the 12th
Street Widening Project in the amount of $1,155.58. Joblinske seconded and the roll was called.
AYES: Schaefer, Engbretson, Joblinske, Geweke
NAYS: None
The Mayor declared the Resolution passed.
RESOLUTION NO. 2008-38
RESOLUTION APPROVING PAYMENT FOR 12TH STREET WIDENING
PROJECT
Council Member Joblinske introduced a Resolution approving pay request number 3 for the 12th
Street Widening Project in the amount of $1,652.33. Geweke seconded and the roll was called.
AYES: Geweke, Schaefer, Joblinske, Engbretson
NAYS: None
The Mayor declared the Resolution passed.
RESOLUTION NO. 2008-39
RESOLUTION APPROVING PAYMENT FOR 12TH STREET WIDENING
PROJECT
Council Member Joblinske introduced the following Resolution entitled “RESOLUTION
ACCEPTING PUBLIC IMPROVEMENTS”, and moved that the same be adopted. Council Member
Geweke seconded the motion to adopt. The roll was called and the vote was,
AYES: Engbretson, Schaefer, Geweke, Joblinske
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2008-40
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS
WHEREAS, on the 1st day of February, 2008, the Mayor and Council of Jesup, Iowa, accepted a
construction quote from Eastern Iowa Excavating of Cascade, Iowa, for the construction of certain public
improvements generally described as approximately 300 SY of concrete pavement widening along 12th
Street, from South Street 400 ft north in the city of Jesup, Iowa; and
WHEREAS, said contractor has fully completed the construction of said public improvements in
accordance with the terms and conditions of said quote and plans and specifications, as shown by the
certificate of the Engineer filed with the Clerk on the 24th day of January, 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
JESUP, IOWA:
Section 1. That said report of the Engineer be and the same is hereby approved and adopted, and said
public improvements are hereby approved and accepted as having been fully completed in accordance
with said plans, specifications and form of quote acceptance and the total final construction cost
thereof is hereby determined to be $23,752.73, as shown in said report of the Engineer.
PASSED AND APPROVED, THIS 5TH DAY OF FEBRUARY, 2008.
_________________________________
J. B. Spiegel
Mayor
Attest:
____________________________
Linda Bunnell, CMC, ICMC
City Clerk/Treasurer
Upon motion by Engbretson, seconded by Joblinske it was;
RESOLVED: to table the discussion of the assessment lien waiver until the Council can talk to
Lyle Michels.
All voted aye and the motion carried.
The plans for the South Street Culvert project were reviewed. The City Engineer was not present
so the Streets and Lights Committee will set up a time to meet with the Engineer and property owners that
the project will effect.
WATER/WASTEWATER
The monthly report was noted. There was a discussion concerning the chemicals used to treat the
water on whether on inventory of them was kept.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to terminate the water, sewer, and landfill customers who have not responded to
requests for payment using the normal procedures.
All voted aye; the motion carried.
The Council discussed the amount the City charges for shut-offs. The Water Committee will meet
to discuss the shut off amounts.
There was discussion concerning the water bill for the property located at 1045 6th Street. The
City will send a letter to the property owner stating that this is an issue between them and the seller of the
property. The letter will also advise the property owner that the water is still on since there has been no
request to shut off the water.
ADMINISTRATION
The budget figures were reviewed at the meeting.
Upon motion by Engbretson, seconded by Joblinske it was;
RESOLVED: to set the date for the budget hearing will be March 4, 2008, at 7:00 p.m.
The motion carried.
The LEDSLD Racing property was not discussed since the property has been cleaned up.
Upon motion by Joblinske, seconded by Spiegel it was;
RESOLVED: to set the council meeting date for Tuesday, March 4, 2008, at 7:00 p.m..
All voted aye and the motion carried.
RESOLUTIONS
None.
ORDINANCES
None.
OLD BUSINESS
None.
NEW BUSINESS
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to set the council meeting date for Tuesday, March 4, 2008, at 7:00 p.m.
All voted aye and the motion carried.
COMMUNICATIONS
Thank you from the Independence Food Pantry for donation.
CITIZEN INPUT
The government student introduced himself to the council.
Upon motion by Schaefer, seconded by Engbretson it was;
RESOLVED: adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 8:13 p.m.
_______________________________
J.B. Spiegel
Mayor
Attest:
_____________________________
Linda Bunnell
City Clerk/Treasurer
RECEIPTS FOR THE MONTH OF JANUARY
GENERAL 23,081.26
ROAD USE TAX 18,894.22
EMPLOYEE BENEFITS 457.88
EMERGENCY PLANNING 118.88
LOCAL OPTION 14,643.09
T.I.F. 978.97
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 148.40
DEBT SERVICE 712.28
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
WATER UTILITY 15,340.44
SEWER UTILITY 24,691.33
PROPRIETARY FUND 1,693.60
TOTAL 100,760.35
EXPENDITURES FOR THE MONTH OF JANUARY
GENERAL 63,295.83
ROAD USE TAX 8,691.49
EMPLOYEE BENEFIT 9,659.34
EMERGENCY PLANNING .00
LOCAL OPTION SALES .00
T.I.F. .00
HOUSING REHAB .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
WATER UTILITY 8,393.08
SEWER UTILITY 7,468.47
PROPRIETARY 1,123.00
TOTAL 98,631.21
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