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Jesup City Hall
Meeting Minutes - 03.04.2008
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CITY COUNCIL
MARCH 4, 2008
Jesup City Council met in regular session on Tuesday, March 4, 2008, at 7:00 o’clock
p.m., Community Room, Jesup Public Library, Jesup, Iowa.
Mayor Jacob Spiegel called the meeting to order and led in the pledge of allegiance.
On roll call the following members were present: Dick Quackenbush, Darren Engbretson,
Bud Geweke, and Mike Joblinske.
Absent: Richard Schaefer
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to amend the agenda to include the Monat Construction bid under Street
and to amend #10 on the Agenda to state budget for the 2008-2009 Fiscal Year.
All voted aye; the motion carried.
Council member Quackenbush asked that the minutes of the February 13, 2008, Street
Committee meeting be changed to reflect that the funding for the Young Street project would
come from Road Use Tax, as opposed to could come from Road Use Tax.
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to approve and adopt the following items on the consent agenda. 1. Accept
the agenda. 2. Accept the minutes of the February 5, 2008 and February 13, 2008 Street
Committee Meeting as amended. 3. Accept the Clerk/Treasurer Reports and place on file. 4.
Approve the claims as presented and give direction to process and pay. 5. Approve the renewal of
Jesup Golf and Country Club Liquor License 6. Approve all committee reports.
A roll call vote was taken:
AYES: Quackenbush, Geweke, Engbretson, Joblinske
NAYS: None
Whereupon the Mayor declared the consent agenda carried and directed that those items
become a part of the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR MARCH 4, 2008
WARRANTS WRITTEN SINCE THE FEBRUARY 5, 2008 MEETING:
Eastern Iowa Excavating
Pay Req 2, 3 12th St Widening Project
2,807.91
Accounts Payable
Payroll ACH 02-15-08
11,030.73
True North Companies
City and Part employee share-BCBS
6,747.30
IPERS
City and employee share retirement
1,800.80
Farmers State Bank-EFTPS
Payroll taxes-Fed., Medicare, SS
3,642.99
Treasurer, State of Iowa
State payroll withholding tax
552.00
American Family Life Assurance
Employee paid insurance
208.47
Teamsters Local 238
Police Union Dues
34.00
Nationwide Retirement Solution
Deferred Comp savings plan-Deitrick
25.00
City Laundering Company
Uniform exp.-City & emp. (St.,Wa)
89.73
BMC
17.79T Roadstone-WA
121.51
Citizen Herald
Publishing Fees - CH
296.08
Hershberger Tiling
Snow Removal-Dry Hydarant-FD
122.50
Jesup Motor Supply
Fuel Supp., Deicer, Extension-ST, FD
51.27
Keystone Laboratories
Water, Wastewater Testing -WA,WW
166.20
Kwik Trip, Inc
600.7 gal unp, 397.8 gal dsl.
2,860.92
Schares
Dist. Water,Paper Towels,Garbage Bags-WA,CH
23.19
U S Cellular
Cell Phone-amb, pd, fd, bldg
272.82
Waste Management
Jan Recycling/Cardboard - REC
1,369.21
Accounts Payable
Payroll ACH 03-01-07
14,873.53
True North Companies
Partial Employee Share Health Insurance
749.70
IPERS
City & Employee Share IPERS
2,285.19
Farmers State Bank-EFTPS
Payroll taxes-Fed., Medicare, SS
4,556.88
Treasurer, State of Iowa
State payroll withholding tax
676.00
AFLAC
Employee paid insurance
208.47
Teamsters Local 238
Police Union Dues
34.00
Nationwide Retirement Solution
Deferred Comp savings plan-Deitrick
25.00
City Laundering Company
Uniform exp.-City & emp. (St.,Wa)
89.73
Jesup Postmaster
Postage March '08 Water Bills
235.22
CLAIMS PRESENTED FOR MARCH 4,
2008:
ADVANCED SYSTEMS
COPIER CONTRACT-CH, LIB
129.17
ALLEN OCCUPATIONAL HEALTH
SERVICES
RESPIRATORY FIT TESTS-FD
400.00
AMERICINN OF AMES
LODGING FIRE SCHOOL - FD
139.10
AUDIO EDITIONS
AUDIO BOOKS-LIB
110.64
BAKER & TAYLOR
LIBRARY BOOKS
86.17
BARNES & NOBLE
LIBRARY BOOKS
81.48
BOOK LOOK
LIBRARY BOOKS
241.67
BRAMMER, RICK EUGENE
4 DVD'S-LIB
48.00
BROWN SUPPLY
REPAIR CLAMP-WA
503.00
BUCHANAN COUNTY CLERK
COURT FEES - HUSTON
50.00
BUCHANAN COUNTY FIREMAN'S
ASSOC.
2008 DUES - FD
25.00
CAPSTORNE PRESS
LIBRARY BOOKS
278.20
CARD SERVICE CENTER
FIRE SCHL RM, FIRE TRAINING-FD,
BLDG CODE BOOKS-BLDG, GTSB REG.-PD
631.05
CARPENTER UNIFORM CO.
JACKET, 1/4 ZIP SHIRT-FD
190.16
CITY OF JESUP
RETURN WATER DEPOSIT FBO STEVENS -
WA
34.63
CITY OF JESUP
RETURN WATER DEPOSIT FBO WESSELS-WA
34.63
CLARK GENERAL SERVICES
REP.AIR CLEANER,BRAKES,LIGHTS, CARB-FD
1,062.46
CONSOLIDATED ENERGY
5 GAL. DISP PUMP-ST
53.92
COVENANT MEDICAL CENTER
MEDICAL SUPPLIES - AMB
27.40
DELLAGARDELLE PLUMBING &
HEATING
THAW WATER LINES-CH
47.00
DES MOINES STAMP
PROPERTY STAMP & INK - LIB
47.80
DON'S TRUCK SALES
DIFFERENTIAL, AXLE SHAFT, MISC PARTS-ST
3,241.74
EARTH TECH
ENGINEERING FEES
1,762.92
ELECTRONIC ENGINEERING
PAGER-FD
523.00
FARMERS MUTUAL TELEPHONE CO
TELEPHONE, FAX, INTERNET - ALL
620.63
FERTILIZER DEALER SUPPLY
NIPPLES, PIPE COUPLER-WA
35.29
GALLS INC
BATTERY, KEY HOLDER FLASHLIGT BULBS-
FD
98.94
HARTMAN, CORY
UNIFORM ALLOWANCE - PD
450.00
HAWKINS WATER TREATMENT
AZONE HYDROFLUOSILICIC-WA
288.56
INT. ASSC. OF ARSON INVESTIGATORS
1 YR MEMBERSHIP-FD
75.00
INT. CODE COUNCIL
FIRE TRAINING BOOK-FD
59.00
JESUP COMMUNITY SCHOOL
PROPERTY LEASE-CH
11.32
JESUP TIRE
LUBE, OIL, FILTER, TIRE REPAIR-WA,WW, ST
40.29
JESUP POSTMASTER
SHARE 1 ROLL STAMPS-ALL
41.00
KIRKWOOD COMM. COLLEGE
CODE ONE CONF.-AMB
125.00
LEE'S TOWING
2 COIL PACKS, OIL CHANGE-PD
88.00
LYNN CARD COMPANY
FIREFIGHTERS THANK YOU CARDS - FD
117.75
MATT PARROT & SONS
ENVELOPES, CHECKS-ALL
396.47
MICRO MARKETING
LIBRARY BOOKS
7.00
MID AMERICAN ENERGY
GAS, ELECTRIC
8,587.84
MONKEY TOWN
DVD-R-PD, PETTY CASK BK, FASTENERS,
LEAGAL PAPER, POCKET FOLDERS-CH
235.71
MOIRE LICENSING U.S.A
COPYRIGHT COMPLIANCE LIC.-LIB
295.00
MUNICIPAL EMERGENCY SERVICES
STOP/SLOW SIGNS-FD
294.59
NORTH EAST LIB. SERVICE AREA
NEBORS PROJECT-LIB
100.00
OFFICE OF AUDITOR OF STATE
AUDIT FY 2007-CH
8,437.59
OFFICE OF VEHICLE SERVICES
SALVAGE THEFT EXAM CERT.-OD
20.00
O'REILLY AUTO PARTS
GASKET AND THERMOSTAT - PD
13.38
PCC-PHYSICIAN'S CLAIMS COMPANY
ELECTRONIC CLAIMS FEES-AMB
862.83
PERFECTION LEARNING CORP
CHOICE AWARD BOOKS-LIB
368.08
PETERSON TRUSTWORTHY
HARDWARE
MISC HARDWARE-ST, KEY-WA,
REPLACE WA HEATER, CABLE-FD
685.82
PETTY CASH-LINDA BUNNELL
REPLENISH POSTAGE-CH,PD,FD
17.79
PETTY CASH-CINDY LELLIG
REPLENISH POSTAGE-LIB
49.45
PREMIER TECHNOLOGY
HARD DRIVE, DISKS-CH
420.00
QUALITY TRAFFIC CONTROL
3-WAY RED FLASHLIGHTS-FD
77.25
RITE PRICE OFFICE SUPPLY
BOOK TAPE CARTRIDGE-LIB
64.74
SANDRY FIRE SUPPLY
PORTABLE STOP/SLOW PADDLE, BATON-FD
145.30
SCHARES FOOD MART
TRASH BAGS, KLEENEX-LIB
19.63
SPAHN & ROSE LUMBER CO.
MAILBOXES & POSTS - ST
106.54
STERETTE, DIANE
DECALS FOR AMBULANCE
28.50
STEVENS, BEN & BETHANY
WA DEPOSIT RETURN-WA
90.37
TREASURER'S OFFICE I.S.U.
EDUC. MATERIALS, WINTER FIRE SCL.-FD
247.66
TREASURER STATE OF IOWA
FEB. SALES TAX
988.00
TRI-COUNTY HEADSTART
LEASE BLDG, PEST CONT, UTILITIES-CH
522.64
UPSTART
MATERIALS SUMMER READING PROG. - LIB
51.75
WESSELS, LORI
WA DEPOSIT RETURN-WA
90.37
ZARNOTH BRUSH WORKS
FILTER CART., FILTER ELEMENT-ST
50.85
TOTAL
35,075.07
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to open the public hearing on the adoption of the budget for fiscal year
2008-2009.
All voted aye and the motion carried.
This being the time and place fixed for a public hearing on the matter of the 2008-2009
budget. The Mayor then asked the clerk whether any written objections had been filed by any
city resident or property owner to the proposal. The Clerk advised the Mayor and the Council
that no written objections had been filed. The Mayor then called for any oral objections. Council
member Quackenbush addressed the council and passed out a comparison of previous public
hearing budget estimates. He asked that the council be more accurate on estimating the budget in
the future.
Upon no further comments being heard and the clerk reporting that no written comments
were received, Geweke made a motion to close the public hearing. Joblinske seconded.
All voted aye and the motion carried.
Geweke moved the adoption of the Resolution adopting the budget for fiscal year 2008-
2009. Council Member Engbretson seconded. Member Quackenbush noted his objection to the
Street budget as it included $100,000 for sidewalks that the City will also be bonding for under
the General Obligation Bond.
The roll was called and the vote was;
AYES: Engbretson, Joblinske, Geweke
NAYS: Quackenbush
Therefore the Mayor declared the Resolution carried.
RESOLUTION NO.2008-51
RESOLUTION ADOPTING THE BUDGET FOR
FISCAL YEAR 2008-2009
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to open the public hearing on the authorization of a loan agreement and the
issuance of notes to evidence the obligation of the city thereunder.
This being the time and place fixed for a public hearing and meeting on the matter of the
authorization of a Loan Agreement and the issuance of not to exceed $600,000 General
Obligation Capital Loan Notes, Series 2008, in order to provide funds to pay costs of construction
of sidewalk, adjacent curb and gutter, storm sewer miscellaneous related work, an essential
corporate purpose, and that notice of the proposed action by the Council to institute proceedings
for the authorization of the Loan Agreement and the issuance of the Notes, had been published
pursuant to the provisions of Sections 384.24, 384.24A and 384.25 of the City Code of Iowa, as
amended.
The Mayor then asked the clerk whether any written objections had been filed by any city
resident or property owner to the proposal. The Clerk advised the Mayor and the Council that no
written objections had been filed. The Mayor then called for oral objections to the proposal
whereupon, the Mayor declared the time for receiving oral and written objections be closed. The
roll was called and the vote was;
AYES: Geweke, Engbretson, Quackenbush, Joblinske
NAYS: none
The council then considered the proposed action and the extent of objections thereto.
Whereupon, Council Member Joblinske introduced and delivered to the Clerk the
Resolution hereinafter set out entitled “RESOLUTION INSTITUTING PROCEEDINGS TO
TAKE ADDITIONAL ACTION FOR THE AUTHORIZATIONOF A LOAN AGREEMENT
AND THE ISSUANCE OF NOT TO EXCEED $600,000 GENERAL OBLIGATION CAPITAL
LOAN NOTES, SERIES 2008” and moved that the resolution be adopted. Council member
Engbretson seconded the motion. The roll was called and the vote was,
AYES: Joblinske, Geweke, Engbretson, Quackenbush
NAYS: none
Whereupon, the Mayor declared the measure duly adopted as follows:
RESOLUTION NO.2008-52
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE
ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN
AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED
$600,000 GENERAL OBLIGATION CAPITAL LOAN NOTES,
SERIES 2008
Council Member Joblinske introduced the following Resolution entitled “RESOLUTION
AUTHORIZING THE ISSUANCE OF $600,000 GENERAL OBLIGATION CAPITAL LOAN
NOTES, SERIES 2008, AND LEVYING A TAX FOR THE PAYMENT THEREOF”, and
moved that the same be adopted. Council Member Quackenbush seconded the motion to adopt.
The roll was called and the vote was
AYES: Quackenbush, Joblinske, Geweke, Engbretson,
NAYS: none
Whereupon, the Mayor declared the Resolution duly adopted as follows:
RESOLUTION NO.2008-53
RESOLUTION AUTHORIZING THE ISSUANCE OF $600,000
GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2008,
AND LEVYING A TAX FOR THE PAYMENT THEREOF
Upon motion by Joblinske, seconded by Quackenbush it was;
RESOLVED: to table the public hearing on the proposed adoption of an ordinance of the
International Building Code and the International Residential Code.
All voted aye; the motion carried.
Brain Schoon addressed the council regarding services offered by INRCOG.
DEPARTMENTAL REPORTS
POLICE
The monthly reports were noted.
FIRE
The monthly report was noted.
The trailer jacks have been ordered. The estimated cost will be $2992 for jacks,
brake control and light kit, plus installation costs for the brake control and trailer hitch.
Includes high speed axle car tires. The DNR will pick up dollies in spring for free.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted. Senator Schoenjahn will be having a listening post March
7, 2008 at the Dairy Kone from 12:00-1:00. The Grantwood Red Cross Chapter will be making a
presentation on tornadoes March 18, 2008 at 6:30 in the Jesup Public Library Community Room.
BUILDING/ZONING
The monthly report was noted.
STREET
The monthly report was noted. John Fratzke noted the 1995 dump truck needs repairs
and the county is temporarily out of salt and sand.
Upon motion by Engbretson, seconded by Joblinske it was;
RESOLVED: to approve the roll over of vacation time for John Fratzke
All voted aye; the motion carried.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to approve the bid of Monat Construction for $6525.00 for repairs to the
street shop.
All voted aye; the motion carried.
Council Member Joblinske introduced the following Resolution entitled “RESOLUTION
PROPOSING DISPOSAL OF AN INTEREST IN REAL PROPERTY BY SALE”
seconded by Joblinske it was;
RESOLVED: to approve the resolution for setting of the Public Hearing for the D-22
Project Easements.
The roll was called and the vote was;
AYES: Geweke, Engbretson, Quackenbush, Joblinske
NAYS: none
Whereupon, the Mayor declared the Resolution duly adopted as follows:
RESOLUTION NO.2008-54
RESOLUTION PROPOSING DISPOSAL OF AN INTEREST IN
REAL PROPERTY BY SALE
Damages to streets due to the extreme weather and proposed repairs were discussed.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to approve the Midwest Contractor’s quote for street patching for up to
$15,000.
All voted aye; the motion carried.
There was discussion held regarding the Young Street Project. Property Owner’s
suggestions will be incorporated into the project. The choice of lighting fixtures was discussed.
In order to progress with the plans, the City Engineer was directed to stub in the conduit and
wiring and the lighting fixtures will be determined at a later date. The durability of the decorative
concrete pattern was questioned and alternatives were discussed.
Discussion was held regarding the South Street Culvert Project. The City Engineer
reported that they will have plans ready for the April 1 meeting.
WATER/WASTEWATER
The monthly report was noted.
Upon motion by Engbretson, seconded by Joblinske it was;
RESOLVED: to terminate the water, sewer, and landfill customers who have not
responded to requests for payment using the normal procedures.
All voted aye; the motion carried.
The Mayor directed city employee, Chris Even, to Video tape and inspect the Railroad
Crossings and present a report to the council regarding repairs.
ADMINISTRATION
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to send the City Clerk and Deputy City Clerk to the IMFOA conference
April 16-18 in Des Moines.
All voted aye and the motion carried
The health insurance renewal rates for the City increased 5.64% for the Alliance Select
plan. A meeting was held with Miller-Vogel regarding the City insurance coverage for April
2008 to April 2009. There were a few minor changes that needed to be made to the policy.
Upon motion by Quackenbush, seconded by Joblinske it was;
RESOLVED: to approve the renewal for city insurance.
All voted aye and the motion carried.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to set the council meeting date for Tuesday, April 1, 2008, at 7:00 p.m.
All voted aye and the motion carried.
NEW BUSINESS
The Mayor suggested that the Council go into closed session to discuss the Police Union
Contract negotiations.
Upon motion by Geweke, seconded by Quackenbush it was;
RESOLVED: to enter into closed session under Iowa Code Chapter 21.5 C.
A roll call vote was taken and the vote was:
AYES: Quackenbush, Engbretson, Joblinske, Geweke
NAYS: None.
The motion carried. The meeting was closed at 8:20 p.m.
Upon motion by Geweke, seconded by Engbretson it was;
RESOLVED: to reopen the council meeting.
All voted aye and the motion carried.
The meeting reopened at 9:10 p.m.
Upon motion by Joblinske, seconded by Engbretson it was;
RESOLVED: to submit the City’s responses to the Police Union’s negotiation request.
All voted aye; the motion carried.
COMMUNICATIONS
None
CITIZEN INPUT
None
OLD BUSINESS
None
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 9:11 p.m.
_______________________________
J. B. Spiegel
Mayor
Attest:
_____________________________
LeAnn M. Nichols
Deputy City Clerk
RECEIPTS FOR THE MONTH OF FEBRUARY
GENERAL 32,706.58
ROAD USE TAX 14,423.68
EMPLOYEE BENEFITS 597.21
EMERGENCY PLANNING 94.43
LOCAL OPTION 14,585.25
T.I.F. 864.95
HOUSING REHAB PROGRAM .00
EDSA-BERTCH TOTAL .00
COMMUNITY DEVELOPMENT 131.11
DEBT SERVICE 541.43
SANITARY SEWER IMP TOTAL .00
GOLD MEDALLION TOTAL .00
PAVING TOTAL .00
WEST INDUSTRIAL SITE .00
PHASE III SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE TOTAL .00
WATER UTILITY 15,168.79
SEWER UTILITY 24,068.65
PROPRIETARY FUND 1,033.29
TOTAL 104,215.37
EXPENDITURES FOR THE MONTH OF FEBRUARY
GENERAL 52,107.12
ROAD USE TAX 5,995.84
EMPLOYEE BENEFIT 9,449.00
EMERGENCY PLANNING .00
T.I.F. .00
HOUSING REHAB .00
EDSA-BERTCH TOTAL .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
SANITARY SEWER IMP TOTAL .00
GOLD MEDALLION TOTAL .00
PAVING TOTAL .00
WEST INDUSTRIAL SITE .00
PHASE III SANITARY SEWER .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE TOTAL 30.45
WATER UTILITY 9,618.83
SEWER UTILITY 7,225.40
PROPRIETARY 1,398.00
TOTAL 85,824.64
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