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Jesup City Hall
Meeting Minutes - 11.03.2008
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CITY COUNCIL
NOVEMBER 3, 2008
Jesup City Council met in regular session on Monday, November 3, 2008, at 7:00 o’clock p.m.
Community Room of the Jesup Public Library, 721 6th Street, Jesup Iowa.
Mayor Jacob B. Spiegel called the meeting to order and led in the pledge of allegiance.
Members present: Dick Quackenbush, Rich Schaefer, Bud Geweke, and Darren Engbretson.
Absent: Mike Joblinske.
Upon motion by Geweke, seconded by Engbretson it was;
RESOLVED: to amend the minutes from the September and October to correct the Resolution
numbers in the minutes and to add Greg Halverson from Buchanan County Economic Development
Commission to the agenda.
All voted aye and the motion carried.
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to approve the agenda and approve the consent agenda. 1. Accept the agenda. 2.
Accept the minutes of the October 6, 2008 city council meeting as amended. 3. Accept the City
Clerk/Treasurer Reports and place on file. 4. Approve the claims as presented and give direction to
process and pay. 5. Accept all committee reports.
A roll call vote was taken and the vote was,
AYES: Engbretson, Quackenbush, Geweke, Schaefer
NAYS: None
Whereupon the Mayor declared the consent agenda carried and that those items become a part of
the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR NOVEMBER 3, 2008
WARRANTS WRITTEN SINCE THE OCTOBER 6, 2008 MEETING:
Accounts Payable
ACH Payroll for 10-15-08
11,498.12
True North Companies
Part Employee & City Share Health Ins.
6,942.88
IPERS
Employee & City Share Retirement
1,939.56
Farmers State Bank-EFTPS
Payroll taxes-Fed, Medicare, SS
3,919.00
Treasurer State of Iowa
State Payroll Withholding Tax
590.00
AFLAC
Employee Self Paid Insurance
218.57
Teamsters Local 238
Police Union Dues
34.50
Nationwide Retirement Solution
Deferred Comp. Plan-Deitrick
25.00
City Laundering Company
Uniform Exp. City & Emp. Share-wa,ww,st
93.93
Algona Fire Department
Fire Chief's Conference - FD
45.00
Eastern Iowa Excavating
Pay Req. #2 Young Street Project
89,853.80
Taylor Construction
Pay Req. #2 South St. Culvert Project
122,870.10
Iowa Treasurer of State
Ben Leusink unclaimed WA Deposit - WA
32.60
Jesup Postmaster
Postage November Water Bills, WA,WW
237.88
Kwik Trip Inc.
34 Gal. Unl 202 Gal Dsl,503 Gal. Unp. - All
2,496.81
U.S. Cellular
Cell Phones - PD,BLDG,FD,AMB
287.99
Waste Management
Sept Recycling 16 Pulls
1,647.79
Accounts Payable
ACH Payroll for 11-01-08
14,283.68
Spiegel, Jacob
Employee Payroll
282.07
True North Companies
Part Employee & City Share Health Ins.
814.04
IPERS
Employee & City Share Retirement
2,346.23
Farmers State Bank-EFTPS
Payroll taxes-Fed, Medicare, SS
4,457.48
Treasurer State of Iowa
State Payroll Withholding Tax
652.00
AFLAC
Employee Self Paid Insurance
218.57
Teamsters Local 238
Police Union Dues
43.50
Nationwide Retirement Solution
Deferred Comp. Plan-Deitrick
25.00
City Laundering Company
Uniform Exp. City & Emp. Share-wa,ww,st
94.84
CLAIMS PRESENTED FOR NOVEMBER 3, 2008:
ADVANCED SYSTEMS
COPIER CONTRACT-CH
128.75
AECOM
ENGINEERING FEES
9,386.88
AMERICAN GEN. FINANCIAL SERVICES
PARTIAL RELEASE PROP. MORTG.
1,592.88
AMERIC INN
CHIEF'S CONFERENCE, LODGING - FD
191.20
BAKER & TAYLOR
LIBRARY BOOKS
530.55
BDI
RINGS, BEARING FOR AERATOR - WW
125.88
BLOUNT EXCAVATING
WATERLINE REPAIRS-YOUNGBLUT - WA
1,706.92
BMC
8.99T OVERSIZE ROCK - WA
86.12
BOOS, CHRISTOPHER
REIMBURSE DENTAL EXPENSE, PD
500.00
BUCHANAN COUNTY RECORDER
STEVENS ST EXT. RABBIT REC. FEES
73.40
CARD SERVICE CENTER
BGT WKSHP,VIRUS PROT,BOOK,ILA CONF
460.83
CITIZEN HERALD
PUBLISHING COSTS - BRD ADJUSTMENT,CH
324.63
CITY OF JESUP
RET. WA DEP FBO WOLFF, JESUP TIRE
180.56
COVENANT MEDICAL CENTER
MUTUAL AID - GWIN - AMB
127.60
DON'S TRUCK SALES
FILTER LUBE, LIQUID CHEM - ST
32.36
EVEN, LEANN
REIMB 300MI @58.5 FALL IMFOA - CH
175.50
FARMERS MUTUAL TELEPHONE
TELEPHONE SERVICES
488.85
FERTILIZER DEALER SUPPLY, INC
UPS CHARGES - WA
17.81
HAWKINS INC.
OZONE 430 LBS, HYDROFLUOSLICIC -WA
480.79
HEIMAN FIRE EQUIPMENT
5X3 ADAPTER, FREIGHT - FD
204.23
HOLIDAY INN CONFERENCE CENTER
IMFOA FALL CONF. BUNNELL, EVEN-CH
331.22
HOME DEPOT
WEATHER PROOFER/SEAL STAGE-PARK
274.94
INRCOG
SEPT 08 COMPREHENSIVE PLAN - P&Z
2,247.50
INTERNATIONAL CODE COUNCIL
IC-06 EGRESS, FIRE SAFETY-BLDG
118.00
IOWA CODIFICATION
PREP OCT - 08 SUPPLEMENT - CH
430.00
IOWA DOT
GALV. SIGN TUBING
460.50
IOWA PRISON INDUSTRIES
NO PARKING SIGNS
306.24
JESUP PAINT & BODY
REPAIR DOOR HANDLES - WA, WW
316.76
JESUP POSTMASTER
2 ROLLS STAMPS-ALL
84.00
JESUP TIRE
RETURN WA DEPOSIT
3.70
JESUP VET CLINIC
UPS CHARGES - WA
12.78
KEYSTONE
WATER/WAST WATER TESTING - WA,WW
1,069.90
KNOWLEDGE INDUSTRIES
LIBRARY BOOKS
135.92
KNOWBUDDIES RESOURCES, INC
BOOKS - LIB
134.75
LELLIG, CYNTHIA
REIMB. SNACKS STORY HOURS-LIB
300.00
LE MARS PUBLIC LIBRARY
LOST ILL BOOK - LIB
19.00
MARK BIRDNOW CHEVROLET
LOF, CLEAN BATTERY CABLE - PD
106.20
MEYERS NURSERY
LANDSCAPING WELCOME SIGN
702.46
MICROMARKETING
LIBRARY BOOKS
101.91
MID AMERICAN BOOKS
LIBRARY BOOKS
70.75
MID AMERICAN ENERGY
ELECTRIC - ALL
5,135.80
MONKEYTOWN
NAME PLATE-EVEN - CH
259.55
OFFICE OF VEHICLE SERVICES
SALVAGE THEFT EXAM
10.00
ONEIDA NAMEPLATE CO
CANDY'S NAME PIN - LIB
7.25
ON SITE HEALTH SERVICES
D.O.T. DRUG TESTING, FRATZKE,MARSH-ST
110.00
PCC-PHYSCIAN'S CLAIMS COMPANY
ELECTRONIC CLAIMS FEES-AMB
699.34
PENWORTHY
LIBRARY BOOKS
346.18
PETERSON TRUSTWORTHY HARDWARE
MISC SUPPLIES-FD, ST, WW, WA
124.82
PETTY CASH-CINDY LELLIG
REPLENISH POSTAGE-LIB
69.10
PETTY CASH-LINDA BUNNELL
REPLENISH POSTAGE-CH
5.02
PREMIER TECHNOLOGY
FLASH DRIVE - PD
17.00
PRESTO X
QUARTERLY PEST CONTROL-LIB
55.00
PRINT EXPRESS
WA APP., RECYCLING PERMITS - WA,PD
259.00
RITE PRICE OFFICE SUPPLY
INK JET CARTRIDGES - LIB
102.96
SMART APPLE MEDIA
LIBRARY BOOKS
123.73
SPAHN & ROSE
2X6 & 2X10S - PARK
16.00
SUPERIOR WELDING
OXYGEN, MARKERS - AMB, ST
153.76
THOMAS-JAMES, LLC
OCTOBER GARBAGE-ST,PD,CH
35.00
TREASURER STATE OF IOWA
OCT '08 SALES TAX
1,087.00
TRI COUNTY HEAD START
UTILITIES, PEST CONTROL -CH
153.18
TRUE NORTH COMPANIES
INSURANCE - FD, AMB
976.00
USA BLUEBOOK
SHUT OFF SUPPLIES - WA
197.14
WOLFF, JEREMY
RET. WA DEPOSIT-WOLFF
65.74
34,050.84
DEPARTMENTAL REPORTS
Greg Halverson from the Buchanan County Economic Development Commission was present to give the
Council an update on what the Commission has accomplished in the last year.
POLICE
The monthly report was noted.
Upon motion by Schaefer, seconded by Geweke it was;
RESOLVED: to approve the roll over of vacation hours for Police Sergeant Chris Boos.
All voted aye and the motion carried.
The police department gave out several abatements at the end of September and the beginning of
October. Lee’s Towing did not respond to the first abatement so a second one was given to have the junk
vehicles cleaned up by November 12, 2008. The department would like to know how the council wants
them to handle the situation if Lee’s Towing remains noncompliant. The department can either issue a
municipal infraction or pay to have the junk vehicles cleaned up and assess the cost back to the business.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to have police department notify Lee’s Towing before November 12, 2008, of the
amount of the municipal infraction that will be enforced if the business remains noncompliant after that
date.
All voted aye and the motion carried.
Upon motion by Geweke, seconded by Quackenbush it was;
RESOLVED: to have the City Attorney draft a lease agreement with Larry Thompson for use of his
building for the temporary Police Department.
All voted aye and the motion carried.
FIRE
The monthly report was noted. Retired Fire Chief Scott Schabacker was recognized by the council
for his years of service and dedication to the Jesup Fire Department. The City Council then presented him
with a plaque.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted. The county libraries have prepared a 28E agreement to present to
the cities in Buchanan County that do not have libraries in their communities to recoup the money that
these cities are taxing for library services. The Library Director will attend the Brandon City Council
meeting to present this agreement.
BUILDING/ZONING
The monthly report was noted.
Upon motion by Engbretson seconded by Schaefer it was;
RESOLVED: to table the appointment to the Board of Adjustment.
All voted aye and the motion carried.
STREET
The monthly report was noted.
Council Member Engbretson introduced a Resolution approving payment for the Third Street
Drainage Project, Geweke seconded and the roll was called.
AYES: Engbretson, Quackenbush, Schaefer, Geweke
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-28
RESOLUTION APPROVING PAYMENT FOR THIRD STREET
DRAINAGE PROJECT
Council Member Schaefer introduced a Resolution approving payment for the Hopkins Street
Drainage Project, Quackenbush seconded and the roll was called.
AYES: Geweke, Quackenbush, Engbretson, Schaefer
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-29
RESOLUTION APPROVING PAYMENT FOR HOPKINS STREET
DRAINAGE PROJECT
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to approve the engineering agreement with AECOM for the Stevens Street Extension.
All voted aye and the motion carried.
Council Member Schaefer introduced a Resolution approving payment for the South Street Culvert
Project, Quackenbush seconded and the roll was called.
AYES: Quackenbush, Geweke, Engbretson, Schaefer
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-30
RESOLUTION APPROVING PAYMENT FOR SOUTH STREET
CULVERT PROJECT
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to approve change number one for the South Street Culvert Project.
All voted aye and the motion carried.
Council Member Schaefer introduced a Resolution approving payment for the Young Street
Sidewalk & Lighting Project, Quackenbush seconded and the roll was called.
AYES: Schaefer, Engbretson, Quackenbush, Geweke
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-31
RESOLUTION APPROVING PAYMENT FOR YOUNG STREET
SIDEWALK & LIGHTING PROJECT
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to approve change order number one for the Young Street Sidewalk and Lighting
Project.
All voted aye and the motion carried.
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to purchase wreaths for the new street lights on Young Street.
The motion carried.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to amend the previous motion to state that the City will pay up to $2,000.00 for the
purchase of the wreaths and another organization will have to make up the difference.
The motion carried.
WATER/WASTEWATER
The monthly report was noted.
Council Member Engbretson introduced a Resolution certifying a lien to the Buchanan County
Treasurer. Schaefer seconded and the roll was called.
AYES: Geweke, Engbretson, Schaefer, Quackenbush
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-32
RESOLUTION CERTIFYING A LIEN TO THE BUCHANAN COUNTY
TREASURER
Council Member Quackenbush introduced a Resolution certifying a lien to the Buchanan County
Treasurer. Schaefer seconded and the roll was called.
AYES: Schaefer, Engbretson, Geweke, Quackenbush
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-33
RESOLUTION CERTIFYING A LIEN TO THE BUCHANAN COUNTY
TREASURER
Upon motion by Geweke, seconded by Engbretson it was;
RESOLVED: to approve the engineering agreement with AECOM for the inspection of the water
tower painting.
All voted aye and the motion carried.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to approve the purchase of a utility truck and plow from Dewey Ford in Ankeny,
Iowa and to keep the current 1996 water truck for use as a City Vehicle.
A roll call vote was taken and the vote was:
AYES: Engbretson, Geweke, Quackenbush
NAYS: Schaefer
The Mayor declared the motion passed
ADMINISTRATION
Council Member Engbretson introduced a Resolution approving the annual financial report to the
state auditor for the fiscal year ending June 30, 2008. Geweke seconded and the roll was called.
AYES: Quackenbush, Engbretson, Geweke, Schaefer
NAYS: None.
The Mayor declared the resolution passed.
RESOLUTION NO. 2009-34
RESOLUTION APPROVING THE 2007-2008 CITY ANNUAL
FINANCIAL REPORT TO THE STATE AUDITOR FOR THE FISCAL
YEAR ENDING JUNE 30, 2008
RESOLUTIONS
Council Member Schaefer introduced a Resolution Adopting Supplement to the City Code.
Engbretson seconded and roll was called.
AYES: Geweke, Engbretson, Quackenbush, Schaefer
NAYS: None
The Mayor declared the Resolution passed.
RESOLUTION NO. 2009-35
RESOLUTION ADOPTING SUPPLEMENTS INTO THE
CITY CODE OF JESUP, IOWA
Council Member Quackenbush introduced a Resolution approving the requirement of two separate
readings or considerations of a proposed ordinance or amendment prior to the final passage vote. The
Resolution died for lack of a second.
ORDINANCES
None.
NEW BUSINESS
Data Technologies will be at City Hall the week of November 17, 2008 to update the accounting
software. The Mayor attended the last Buchanan County Board of Supervisors meeting to discuss the
resurfacing of North Street. The Supervisors are in support of the project and will meet with City officials
to discuss the details of the project.
COMMUNICATIONS
None
CITIZEN INPUT
Leroy Duwe was present to discuss his concerns about several streets within the City that have a
hump that residents have to drive across. Mr. Duwe wanted to know if it would be possible to smooth out
some of these areas. The Mayor responded that they are designed that way to provide drainage to that area
and that there is a limited budget for street projects. Council Member Quackenbush also addressed
concerns about full depth patching on some of the streets.
The government class students present introduced themselves to the council.
OLD BUSINESS
Council Member Schaefer had concerns about how the Council packets are delivered.
Upon motion by Engbretson, seconded by Quackenbush it was;
RESOLVED: to adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 8:17 p.m.
________________________________
J.B. Spiegel
Mayor
Attest:
______________________________
Linda Bunnell, CMC, ICMC
City Clerk/Treasurer
RECEIPTS FOR THE MONTH OF OCTOBER
GENERAL 210,806.32
ROAD USE TAX 12,479.85
EMPLOYEE BENEFITS 24,846.96
EMERGENCY PLANNING 5,869.07
LOCAL OPTION 13,944.00
T.I.F. 604.95
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 105.20
DEBT SERVICE 54,004.54
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST. PROJECTS .00
WATER UTILITY 17,218.54
SEWER UTILITY 24,629.89
PROPRIETARY FUND 1,987.60
TOTAL 366,496.92
EXPENDITURES FOR THE MONTH OF OCTOBER
GENERAL 49,420.79
ROAD USE TAX 7,010.89
EMPLOYEE BENEFIT 9,256.95
EMERGENCY PLANNING .00
LOCAL OPTION SALES .00
T.I.F. 220.00
HOUSING REHAB .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
GOLD MEDALLION .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE 192.00
YOUNG ST. & SOUTH ST. PROJECTS 223,084.73
WATER UTILITY 9,150.88
SEWER UTILITY 8,752.64
PROPRIETARY 1,397.60
TOTAL 308,486.48
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