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Jesup City Hall

Meeting Minutes - 04.06.2009
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CITY COUNCIL

APRIL 6, 2009

Jesup City Council met in regular session on Monday, April 6, 2009, at 7:00 o’clock p.m., Community Room, of the Jesup Public Library, 721 6th Street, Jesup, Iowa.
Mayor Jacob Spiegel called the meeting to order and led in the pledge of allegiance.
On roll call the following members were present: Rich Schaefer, Bud Geweke, Dick Quackenbush, and Mike Joblinske
Absent: Darren Engbretson
Council Member Schaefer had questions concerning the person placed in the minutes for the 150th Committee, Tom McGlaughlin was in the motion to be on the committee, but Marsha McGlaughlin will serve on the committee. He also had questions concerning the wording in the C.E. Doyle Contract and about the Young Street Overlay Project that was discussed a few months ago.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to approve and adopt the following items on the consent agenda. 1. Accept the agenda as amended by moving items B and C under Street to after Administration, moving Citizen Input to the beginning of the meeting after the public hearing, adding Council Member Quackenbush to Old Business to discuss the Hazard Mitigation Plan and under New Business to discuss an Emergency Evacuation Plan and adding Rich Schaefer to new business to present a report to the Council. 2. Accept the minutes of the March 2, 2009, and March 10, 2009, council meetings. 3. Accept the Clerk/Treasurer Reports and place on file. 4. Approve the claims as presented and give direction to process and pay. 5. Approve all committee reports.
A roll call vote was taken:

AYES: Quackenbush, Joblinske, Geweke
NAYS: Schaefer

Whereupon the Mayor declared the consent agenda carried and directed that those items become a part of the proceedings.

CLAIMS PRESENTED TO THE CITY COUNCIL FOR APRIL 6, 2009WARRANTS WRITTEN SINCE THE MARCH 2, 2009 MEETING:Accounts PayablePayroll ACH 3-15-09 9,605.15 True North CompaniesCity and Part employee share-BCBS 8,844.03 IPERSCity and employee share retirement 1,593.31 Farmers State Bank-EFTPSPayroll Taxes-Fed, Medicare, SS 2,588.00 Treasurer, State of IowaState payroll withholding tax 457.00 American Family Life AssuranceEmployee paid insurance 218.57 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionDeferred comp savings plan-Deitrick 25.00 City Laundering CompanyUniform exp.-City & emp. (ST., WA) 94.84 B & B Farm StoreMower Filters and Blades - PARK 183.56 Black Hawk WasteFeb Recycling 6680 lbs. Cardboard, Extra Pull 522.00 Citizen HeraldPublishing Costs - CH 356.04 D & D TireNew Tire - WA, WW 118.00 Dewey FordUtility Truck-WW 33,615.00 Farmer's Mutual TelephoneTelephone - ALL 481.97 IMFOASpring Conference Registration, Clk, Dep Clk-CH 200.00 Iowa State UniversityGov. Hwy Traffic Safety Conf., Deitrick, Boos - PD 100.00 Jesup Motor SupplyGenerator parts,Wiper Blades,AntiSeize-PD,FD,WA,WW 176.07 Keysone LaboratoriesWater, Waste Water Testing 105.90 Kirkwood Community CollegeCode One Conference Registration-AMB 550.00 Kwik Trip, Inc.496.7 Gal UNP, 145.7.0 Gal DSL,51.3 Gal UNL 1,163.25 Miller Vogel InsuranceWork Comp Ins, Gen. Lib. Ins.-All 46,349.00 Pinicon FordLube, Oil, Filter, Inspect Brakes - PD 55.22 Schares FoodLab Supplies, Paper Towels - WW,LIB 22.03 True North CompaniesLife Insurance Premimum-All 125.43 Waste ManagementFinal December Disposal - 36.69 Yaggy Colby AssociatesWater Quality Workshop Registration-WA 20.00 Data TechnologiesUser Group Mtg. Clerk, Deputy Clerk - CH 170.00 Buchanan County RecorderTower St. Recording Fees - CH 39.00 Jesup PostmasterPostage April Water Bills - WA 234.99 U.S. CellularCell Phones - AMB,ST,PD,FD,BLDG 272.51 Accounts PayableACH Payroll 4-1-09 14,327.51 Jacob SpiegelEmployee Payroll - Mayor 282.07 True North CompaniesPart Employee Share Insurance 948.23 IPERSCity and employee share retirement 2,291.84 Farmers State Bank-EFTPSPayroll Taxes-Fed, Medicare, SS 4,050.34 Treasurer, State of IowaState payroll withholding tax 715.00 American Family Life AssuranceEmployee paid insurance 218.57 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionDeferred comp savings plan-Deitrick 25.00 City Laundering CompanyUniform exp.-City & emp. (ST., WA) 94.84 CLAIMS PRESENTED FOR APRIL 6, 2009AECOMENGINEERING FEES 17,517.77 ARROWMAX.COM4 RADIO BATTERIES - PD 153.80 ADVANCED SYSTEMSCOPIER CONTRACT- CH 160.72 ALCOPRO200 PBT MOUTHPIECES - PD 56.00 B&BFUEL FILTER - PARK 9.90 BAKER & TAYLORLIBRARY BOOKS 129.74 BLACK HAWK WASTE DISPOSALMARCH RECYCLING 9080 LBS. COMINGLE 315.00 BUCHANAN COUNTY RECORDERFILING FEE FRAHM MORTG. RELEASE-CH 12.00 CARD SERVICE CENTERLIBRARY BOOKS, IRC, I,II, ANTIVIRUS-LIB,BLDG, WA, WW 478.24 C.E. DOYLECITY HALL ENGINEERING 5,000.00 CITIZEN HERALDPUBLICATIONS - ST, CH 395.27 COVENANT MEDICAL CENTERMEDICAL SUPPLIES, MUT AID - AMB 281.78 CYNTHIA LELLIGREIMB. NORTHERN TISSUE - LIB 18.70 DAIRY KONEMEALS, TRAIN DERAILMENT - PD 37.35 DATA TECHNOLOGIESON SITE SUPPORT - CH 972.37 DON'S TRUCK SALESL.O.F.,SANDER PARTS,BRAKE REP.-ST,AMB 1,230.39 EMERGENCY MEDICAL PRODUCTSMEDICAL SUPPLIES - AMB 1,911.62 EVEN, CHISTOPHERREIMB. WATER QUALITY WKSHOP - WA 10.00 FARMERS MUTUAL TELEPHONETELEPHONE SERVICE - ALL 484.46 FERTILIZER DEALER SUPPLYSHIPPING CHARGES - WA 10.63 HAWKEYE METAL SPINNINGREIMBURSE WATER BILL - WA,WW 105.78 HAWKINS WATER TREATMENT420 LBS. AZONE,532 LBS. HYDRO. - WA 570.44 INTERNATIONAL CODE COUNCILFIRE & BLDG INSPECTION RENEWAL - BLDG 60.00 IOWA ASSOCIATION OF MUNICIPAL UTIL09-10 WATER DUES - WA 481.57 IOWA FIRE CHIEFS ASSOCIATIONDUES:TRUMBAUER,PINT,K.WEST,C.WEST-FD 100.00 IOWA LAW ENFORCEMENT ACADEMYADMIN, EVAL, SELECT. TESTING-FOLAND-PD 220.00 IOWA PRISON INDUSTRIESRAILROAD SIGNING - SAFETY 212.96 IOWA WORKFORCE DEVELOPMENT 1ST QTR-09 UNEMPLOYMENT 1,016.92 JACOBSEN, CHRISRETURN WATER DEPOSIT -WA 125.00 JESUP MOTOR SUPPLYWHEEL GREASE,STRAP,OIL,BALL,PIN-ST,WA,WW 85.93 JESUP PAINT & BODYNERF BARS - WW 336.74 JESUP POSTMASTERSHARE 1 ROLL STAMPS - ALL 42.00 KEYSTONEWATER/WASTWATER TESTING 148.20 L. L. PELLING9.41T PREMIX-ST 690.22 MATT PARROTTDISCONNECT NOT,ENV, UTILITY BILLS-WA,WW 951.54 MID AMERICAN ENERGYGAS, ELECTRIC-ALL 6,930.69 MIDWEST BREATHING AIRQUARTERLY AIR TEST, MILEAGE - FD 128.54 MONKEYTOWNPAPER, SPIRAL NOTEBOOKS - ALL 107.92 MOORE, MARKREIMB LIGHT BULBS, '07 FORD, MEALS CLASS 21.35 MUNICIPAL PIPE TOOL COJET VAC CLEANING - WW 9,885.05 OFFICE OF AUDITOR OF STATEAUDIT FISCAL '08 10,472.37 OFFICE OF VEHICLE SERVICESSALVAGE THEFT EXAM - PD 10.00 O'REILLY AUTO PARTSBRAKE PADS - PD 51.86 PAUL NIEMAN CONSTRUCTION16.04T 1" ROAD STONE - CH 1,241.32 PCC - PHYSICIAN'S FEESELECTRONIC CLAIMS FEES - AMB 515.37 PENWORTHYLIBRARY BOOKS 157.09 PERFECTION LEARNING CO.LIBRARY BOOKS 369.94 PETERSON TRUSTWORTHY HARDWARELIGHTS,BALLAST,KEYS,PIPE,MISC HDWRE.,
LIB,CH,PD,ST,WA 248.16 PETTY CASH-CINDY LELLIGREPLENISH POSTAGE 61.77 PETTY CASH-LINDA BUNNELLREPLENISH POSTAGE 22.76 PINICON FORDREPAIR HEATER - PD 624.27 PIONEER PRODUCTS INC.WASH/WAX, SHIPPING - FD 177.77 PRINT EXPRESSBLDG. PERMITS, ROOFING/SIDING - BLDG 160.90 PRIMROSEPARTS,LABOR REP. WA LINE MAIN BREAK-WA 148.75 QUACKENBUSH, RICHARDREIMB. 219 MI @ .55 WKSHPS - CH 120.45 RITE PRICE OFFICE SUPPLY2 INK CART.,TAPE DISP. RUBBER CEMENT - LIB 127.69 SCHAEFER, DOUGREIMB. EMT RENEWALS - AMB 20.00 SCHAEFER, RICHREIMB. WATER QUALITY WKSHOP - WA 10.00 SCHARES FOODTOWELS,TRASH BAGS,WATER TRAIN DERAIL,
BATT., LAB SUPPLIES-CH,FD,PD,WA 53.62 SCHMIT, RICKEMS SAFETY EXTRICATIONS - AMB 50.00 SPAHN & ROSE1X10 POST - ST 11.60 ST LUKES DRUG TESTINGDOT DRUG SCREENING-ST 36.00 SUPERIOR WELDINGOXYGEN - AMB 109.68 THOMAS-JAMES, LLC.CHURCH DEMOLITION REMOVAL-CH 4,140.56 TREASURER I.S.USIGN & PAVEMENT MARKINGS WKSHP-ST 10.00 TREASURER STATE OF IA DEPT REV&FIN1ST QTR. SALES TAX '09 900.00 TRI COUNTY HEAD STARTFEB,MAR UTIL.,PEST CONTROL, 09 LEASE - CH 841.09 U.S.A. BLUEBOOKSTENNER PUMP,ROLL ASSEMB,PLUG-WA 519.18 WATERLOO FIRE RESCUEMUTUAL AID LIEBSCH - AMB 150.00 WOODS, JENNARETURN WATER DEPOSIT - WA 125.00 YOUNGBLUT, JEANREIMB EMS CERTIFICATION - AMB 60.00 ZARNOTH BRUSH WORKSDIRT SHOE FRONT/REAR, BROOM REFILLS 777.20 ZEE MEDICAL SUPPLYMED. SUPPLIES - LIB,ST, CH 104.33 TOTAL 73,835.32
The Mayor proclaimed April 24, 2009, as Arbor Day for the City of Jesup.
Upon motion by Schaefer, seconded by Quackenbush it was;
RESOLVED: to open the public hearing for the budget amendment.
All voted aye and the motion carried.
This being the time and place fixed for a public hearing on the matter of the adoption of the 2008-2009 budget amendment, the Mayor called for any oral objections. Upon none being heard and the clerk reporting that no written comments were received, Joblinske made a motion to close the public hearing. Geweke seconded. All voted aye and the motion carried.
Council Member Schaefer introduced the following Resolution entitled “Amendment to the 2009 Budget.”, and moved that the same be adopted. Council Member Geweke seconded the motion to adopt. The roll was called and vote was,

AYES: Schaefer, Geweke, Joblinske, Quackenbush
NAYS: None

Whereupon, the Mayor declared the following Resolution duly adopted:




RESOLUTION NO. 2009-49

A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2009

CITIZEN INPUT
Rob Hampton was present to discuss improvement on North Street. The Mayor stated that the project is finalized Buchanan County is waiting for the asphalt to be ground from a project on Highway 150. The City and County will then coordinate efforts to lay the material on North Street.
Tina Kuper presented a preliminary plan for a Jesup Soccer Field complex. She stated that she is working with CVYSA to gain grants for the complex. She is also meeting with several property owners to discuss land acquisition. The CVYSA would like the City Council’s support for the complex and to deed it over to the City once it is complete. The Soccer Complex will be added to the May agenda.

DEPARTMENTAL REPORTS

POLICE
The monthly report was noted.
Council Member Schaefer introduced a Resolution hiring a part-time police officer and setting the salary. Joblinske seconded and the roll was called.

AYES: Schaefer, Joblinske, Quackenbush, Geweke
NAYS: None

The Mayor declared the resolution passed.

RESOLUTION NO. 2009-50

RESOLUTION APPROVING THE HIRING OF A PART TIME POLICE OFFICER AND SETTING THE SALARY

FIRE
The monthly report was noted. The Fire Chief was asked to present the NIMS incident report for the train derailment to the Council when it is completed. There was also discussion concerning the transfer of $10,000.00 for the equipment for the new grass truck for the fire department.

AMBULANCE
The monthly report was noted.
Council Member Schaefer introduced a Resolution to amend charges for service, Quackenbush seconded and the roll was called.

AYES: Schaefer, Quackenbush, Joblinske, Geweke
NAYS: None

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-51

RESOLUTION AMENDING CHARGES FOR THE JESUP AMBULANCE SERVICE

LIBRARY
The monthly report was noted. The numbers for the library are up this month compared to last year. There were 500 more books checked out and 300 more patrons using the library. As the economy gets worse the usage of libraries across the nation goes up. The library funds did not get cut from the state budget.

BUILDING/ZONING
The monthly report was noted. There was discussion concerning the information placed in the Council packet about the new electrical inspection requirements. The Community Development Committee has met to discuss the options for the City concerning the electrical inspection requirement. There will be another committee meeting held to discuss the inspections further. The Building Inspection Fee Schedule will also have to be modified to accommodate some of the changes.

STREET
The monthly report was noted. Midwest Contractors will be coming into town next week to complete the patching job that was previously accepted. There is $3500 more that needs to be patched.
Upon motion by Geweke, seconded by Joblinske it was;
RESOLVED: to approve the additional $3500 in repairs.
A roll call vote was taken and the vote was:

AYES: Schaefer, Geweke, Joblinske, Quackenbush
NAYS: None

The Mayor declared the motion passed.

Upon motion by Joblinske, seconded by Quackenbush it was;
RESOLVED: to approve the street and city maintenance technician job description.
All voted aye and the motion carried.
Council Member Joblinske introduced a Resolution approving the advance of John Fratzke with the amendment of titling the position Street and City Maintenance Supervisor. Quackenbush seconded and the roll was called.

AYES: Geweke, Joblinske, Schaefer, Quackenbush
NAYS: None.

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-52

RESOLUTION APPROVING THE ADVANCEMENT OF JOHN FRATZKE FROM THE POSITION OF STREET WORKER TO STREET AND MAINTENANCE SUPERVISOR

There was discussion about additional traffic control for the corner of 6th Street and North Street during the Lion’s Club Car Cruise. The police department will look into the matter.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to approve the annual Lion’s Club Car Cruise on June 7, 2009.
All voted aye and the motion carried.
There was discussion concerning the amounts in the change order.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to approve change order no. 2 for the South Street Culvert Project.
All voted aye and the motion carried.
Council Member Schaefer introduced a Resolution approving payment for the South Street Culvert Project, Quackenbush seconded and the roll was called.

AYES: Quackenbush, Geweke, Joblinske, Schaefer
NAYS: None.

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-53

RESOLUTION APPROVING PAYMENT FOR SOUTH STREET CULVERT PROJECT

Council Member Joblinske introduced a Resolution approving payment for the South Street Culvert Project, Quackenbush seconded and the roll was called.

AYES: Schaefer, Geweke, Quackenbush, Joblinske
NAYS: None.

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-54

RESOLUTION APPROVING PAYMENT FOR SOUTH STREET CULVERT PROJECT

The City Engineer reviewed the final plans for the South Street Reconstruction Project.
Council Member Quackenbush introduced the following Resolution entitled “RESOLUTION ORDERING SOUTH STREET RECONSTRUCTION PROJECT, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR,” and moved that the same be adopted. Council Member Schaefer seconded the motion to adopt. The roll was called and the vote was,

AYES: Geweke, Schaefer, Joblinske, Quackenbush,
NAYS: None

Whereupon, the Mayor declared the following Resolution duly adopted:



RESOLUTION NO. 2009-55

RESOLUTION ORDERING SOUTH STREET RECONSTRUCTION PROJECT AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR


WATER/WASTEWATER
The monthly report was noted. Water/Wastewater Operator Chris Even presented a quote from Birdnow’s for the cost to repair the 1996 Chevy truck. He was instructed to get a quote from Lee’s Towing and take the truck in for repairs to the place with the lowest quote.
Council Member Schaefer introduced a Resolution approving payment for the Water Tower Painting Improvement Project, Joblinske seconded and the roll was called.

AYES: Joblinske, Geweke, Schaefer, Quackenbush
NAYS: None.

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-56

RESOLUTION APPROVING PAYMENT FOR WATER TOWER PAINTING IMPROVEMENT PROJECT

ADMINISTRATION
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to set the finance committee meeting to discuss employee raises for April 27, 2009, at 5:00 p.m. at City Hall.
All voted aye and the motion carried.
Council Member Geweke introduced a Resolution approving an amended purchase agreement and moved its adoption. Council Member Quackenbush seconded the motion to adopt. The roll was called and the vote was,

AYES: Schaefer, Joblinske, Geweke, Quackenbush
NAYS: None

Whereupon, the Mayor declared the following Resolution duly adopted:

RESOLUTION NO. 2009-57

RESOLUTION APPROVING AMENDED PURCHASE AGREEMENT

Council Member Geweke moved the adoption of the Resolution to establish a project fund for the City Hall building Project. Council Member Quackenbush seconded it. The roll was called and the vote was,

AYES: Geweke, Joblinske, Schaefer, Quackenbush
NAYS: None

Therefore the Mayor declared the Resolution carried.

RESOLUTION NO. 2009-58

RESOLUTION ESTABLISHING A PROJECT FUND FOR THE CITY HALL BUILDING PROJECT

Upon motion by Joblinske, seconded by Schaefer it was;
RESOLVED: to approve the Mortgage Release for Chad Frahm.
All voted aye and the motion carried.
There was discussion concerning the City’s personnel policy. Council Member brought up the revision of the personnel policy last month and found more changes that should be recommended. He suggested that each Council Member review three or four personnel policies to get ideas on how to make revision to the City’s policy. There will be a special council meeting set at a later date for the review of the policy.
There was discussion concerning Pieters Attorney Office Building’s now exposed wall. The Council discussed several options for covering the wall.
Upon motion by Joblinske, seconded by Geweke it was;
RESOLVED: to get quotes for urethane insulation and covering the wall with a roof coat and take the low bid to cover the wall.
All voted aye and the motion carried.
There was discussion on the City Hall Plans and a date was set for the first preliminary public input meeting. Council Member Quackenbush felt that the Council needs to hold a preliminary public input meeting to allow the citizens to voice their opinion on the plans. The Council decided to wait to hold meetings for the public until the story boards and the rough estimate for the mechanical and interior construction costs can be completed.
Upon motion by Geweke, seconded by Schaefer it was;
RESOLVED: to approve Council Member Joblinske’s City Council Resignation.
All voted aye and the motion carried.
Council Member Quackenbush introduced a Resolution hiring a street and city maintenance technician and setting the salary. Geweke seconded and the roll was called.

AYES: Schaefer, Quackenbush, Geweke
NAYS: None

The Mayor declared the Resolution passed.

RESOLUTION NO. 2009-59

RESOLUTION APPROVING THE HIRING OF A STREET AND CITY MAINTENANCE TECHNICIAN AND SETTING THE SALARY


ORDINANCES
None.

OLD BUSINESS
Council Member Quackenbush reviewed the Hazard Mitigation plan. He contacted INRCOG to find out what the terms or the grant the City received for the plan were. INRCOG suggested that we begin to work on the revisions to the plan and sign up for the grant to revise the plan since our plan will be ready for revisions in one year. The Hazard Mitigation plan will be added to the May Council Meeting agenda.

NEW BUSINESS
Council Member Quackenbush discussed setting up an emergency evacuation plan for the City of Jesup. The possibility of using the warning signal for notification was discussed. Buchanan County is looking into setting up Code Red so that individual phone calls can be made in case of an emergency. There will be a special council meeting set up to define the plan.
Council Member Schaefer will present his report to the Council at the May meeting.
Upon motion by Geweke, seconded by Quackenbush it was;
RESOLVED: to hold a special election for the Council seat vacancy.
A roll call vote was taken and the vote was:

AYES: Schaefer, Geweke, Quackenbush
NAYS: None.

The Mayor declared the motion passed.

COMMUNICATIONS
None.


RESOLUTIONS
None.

The government students that were present introduced themselves to the Council.
Upon motion by Geweke, seconded by Quackenbush it was;
RESOLVED: to adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 8:55 p.m.


_______________________________
J. B. Spiegel
Mayor
Attest:

_____________________________
Linda Bunnell, CMC, ICMC
City Clerk/Treasurer


RECEIPTS FOR THE MONTH OF MARCH
GENERAL 39,184.82
ROAD USE TAX 17,750.89
EMPLOYEE BENEFITS 3,044.33
EMERGENCY PLANNING 735.17
LOCAL OPTION 13,725.97
T.I.F. 589.57
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 102.53
DEBT SERVICE 6,470.70
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST. PROJECTS .00
WATER UTILITY 13,861.03
SEWER UTILITY 22,480.41
PROPRIETARY FUND 925.48
TOTAL 118,870.90

EXPENDITURES FOR THE MONTH OF MARCH
GENERAL 67,913.38
ROAD USE TAX 2,879.29
EMPLOYEE BENEFIT 23,047.98
EMERGENCY PLANNING 10,022.00
LOCAL OPTION SALES .00
T.I.F. .00
HOUSING REHAB .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
GOLD MEDALLION .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST. PROJECTS 16,068.57
WATER UTILITY 17,524.17
SEWER UTILITY 47,885.00
PROPRIETARY 1,613.00
TOTAL 186,953.39

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