|
|
|
Jesup City Hall
Meeting Minutes - 05.04.2009
|
| View the Agenda |
CITY COUNCIL
MAY 4, 2009
Jesup City Council met in regular session on Monday, May 4, 2009, at 7:00 o’clock p.m., Community Room, of the Jesup Public Library, 721 6th Street, Jesup, Iowa.
Mayor Jacob Spiegel called the meeting to order and led in the pledge of allegiance.
On roll call the following members were present: Rich Schaefer, Bud Geweke, Dick Quackenbush, and Darren Engbretson.
Absent: None
Upon motion by Schaefer, seconded by Geweke it was;
RESOLVED: to approve and adopt the following items on the consent agenda. 1. Accept the agenda as amended by moving item E under Administration, CVYSA, under number 12 item C on the agenda. 2. Accept the minutes of the April 6, April 9, and April 16, 2009, council meetings. 3. Accept the Clerk/Treasurer Reports and place on file. 4. Approve the claims as presented and give direction to process and pay. 5. Approve renewal of Casey’s General Store liquor license. 6. Approve renewal of liquor license for Legacy’s II. 7. Approve all committee reports.
A roll call vote was taken:
AYES: Quackenbush, Geweke, Schaefer, Engbretson
NAYS:
Whereupon the Mayor declared the consent agenda carried and directed that those items become a part of the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR MAY 4, 2009WARRANTS WRITTEN SINCE THE APRIL 6, 2009 MEETING:Accounts PayableACH Payroll 4-15-09 14,017.68 Michael JoblinskeEmployee Payroll - ST 412.60 True North CompaniesCity, employee share health ins. 8,673.88 IPERSCity & employees share 2,058.79 Farmers State Bank-EFTPSPayroll taxes-Fed, Medi, SS 4,755.15 Treasurer, State of IowaState income withholding tax 857.00 AFLACEmployees self insurance 218.57 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionsDeferred Comp. Savings Plan 25.00 City LaunderingCity & employees share uniforms 94.84 Black Hawk WasteMarch Cardboard/Extra Pull 312.00 Central Tank CoatingsPay Req #1 Wa Tower Painting Project 8,721.00 Fratzke, JohnReimb Grocery Retirement - CH 28.33 Kwik Trip Inc.45Gal Unl,518Gal,Unp,291Gal Dsl-ALL 1,540.31 Moore, MarcReimb. 225mi @.55 Training - PD 123.75 Pieters & Pieters Trust AccountPurchase Prop. @ 771 6th St. 50,268.20 Taylor ConstructionPay Request #s 6 & 7 12,907.90 U.S. CellularCell Phones, EDO card - AMB,PD,ST,BLDG 338.93 Jesup PostmasterMay Water Bills - WA 235.71 Accounts PayableACH Payroll 5-01-09 14,598.60 Jacob SpiegelEmployee Payroll 282.07 True North Companies, Inc.Partial Employee share Health Insurance 948.23 IPERSCity & Employee Share Retirement 2,315.14 Farmers State Bank-EFTPSPayroll taxes-Fed, Medi, SS 3,801.19 Treasurer, State of IowaState income withholding tax 672.00 AFLACEmployees self insurance 207.12 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionsDeferred Comp. Savings Plan 25.00 City LaunderingCity & Employee Share Uniforms 84.05 CLAIMS PRESENTED FOR MAY 4, 2009:ADVANCED SYSTEMS, INCCOPIER CONTRACT-CH. LIB 174.73 AMERICAN LEGIONDONATION-CH, FLAG & ROPE-LIB 432.70 AMERICAN TEST CENTERTEST & INSPECT LADDERS-FD 320.00 ARROWMAXCHARGER-AMB 36.95 BAKER & TAYLORLIBRARY BOOKS 13.44 BERTCH CABINET MFG.TIF AGREEMENT 20,000.00 BOOS, CHRISTOPHERREIMB. MEALS, MILES,PARKING-PD 206.25 BUCHANAN COUNTY ENGINEER282 T SAND/SALT MIX-ST 12,709.74 BUNNELL, LINDAREIMB. MEALS SPRING IMFOA - CH 15.90 CARD SERVICESFIRE TRUCK LIGHTS, SIREN
ELEC CODE-FD, BLDG 2,623.65 CEDAR CREST CEMETARYDONATION 300.00 CLIA LABORATORIESCERTIFICATE FEE-AMB 150.00 CONSOLIDATED ENERGYPROPANE CYLINDER N-L GAS-FD 51.22 COVENANT MEDICAL CENTERMEDICAL SUPPLIES,MUTUAL AID-AMB 212.47 D&D TIRE INCTIRE REPAIR, NEW TIRES, ROTATE
& TIRE DISPOSAL - WA, PD, ST 465.00 D & S PORTABLESMONTHLY RENTAL 3 UNITS - PARK 160.00 DEITRICK, RICHARDREIM MEALS GTSB CONF.-PD 19.50 DELAGARDELLE PLUMBING & HEATINGSEWER REPAIR 1225 5TH ST-WW 1,138.11 DEMCOTAPE,LABELS BK JACKET&POCKET-LIB 124.50 DON'S TRUCK SALESHYDRAULIC LINE, FILTER COVER - ST 137.72 DONLEA, GLORIACOUNTY MTG. SUPPLIES-LIB 5.50 EARTH TECH/AECOMENGINEERING FEES 4,860.74 EAST PENN MFG. COBATTERY - PD 77.47 ELECTRONIC ENGINEERING5 PAGERS-FD 2,195.00 EVEN, LEANNREIMB MILAGE, MEALS IMFOA-CH 187.26 FARMER'S MUTUAL TELEPHONE COTELEPHONE/INTERNET SERV. - ALL 482.88 GIBSON SPECIALTYRECOGNITION PLAQUES, LABELS-CH,FD 112.05 GRAYBILL COMMUNICATIONSRADIO - FD 401.04 HARTMANN, CORYMOUNTING BRACKETS-PD 300.00 HAWKINS WATER TREATMENTSOD. HYPOCHLORITE, AZONE 15 - WA 239.70 HOLIDAY INN CONFERENCE CENTERIMFOA SPRING CONFERENCE RM-CH 332.54 H&R ACCOUNTS INC.COLLECTION AGENCY FEES-AMB 135.00 IOWA DEPT OF NATURAL RESOURCESWW GRADE II -POWERS, EVEN-WW 60.00 IOWA FIREMAN'S ASSNDUES & MUTUAL AID INS-FD 710.00 IOWA LEAGUE OF CITIESANNUAL SERVICE FEE-CH 30.00 IOWA RURAL WATERWD INDEP 3/11 EVEN - WA 10.00 JESUP COMMUNITY SCHOOLSWIMMING POOL DONATION 10,000.00 JESUP GYM & EQUIPMENTANGLE IRON WA TOWER - WA 24.09 JESUP POSTMASTERSHARE 2 ROLLS STPS,-ALL 84.00 LEE'S TOWINGLUBE, OIL, FILTER - PD 110.96 LIFELINE EMERGENCY VEHICLESREPAIR 406 AFTER ACCIDENT-AMB 2,336.82 L.L. PELLING4.6T PREMIX-ST 337.41 MARK BIRDNOW CHEVROLETDRIVABILITY DIAGNOSIS - WA 31.80 MARSHALL CAVENDISHLIBRARY BOOKS 22.95 MATT PARROTTRECEIPT BOOKS-CH 56.66 MEISTER, BARBSW BACKUP CLEANUP-WW 4,597.11 MID AMERICAN ENERGYELECTRIC-ALL 6,579.02 NATIONAL GEOGRAPHICSUBSCRIPTION RENEWAL-LIB 15.95 OFFICE OF VEHICLE SERVICESSALVAGE THEFT EXAM CERTIFICATES 50.00 OLDEROG WHOLESALE TIRE INC4 TIRES - PD 443.88 ON SITE SERVICESNEW HIRE DRUG TEST -JOBLINSKE-ST 60.00 PETERSON TRUSTWORTHYMISC. SUPPLIES - FD,ST,WW,WA,LIB 355.71 PETTY CASH-LINDA BUNNELLREPLENISH POSTAGE 24.28 PETTY CASH-CYNTHIA LELLIGREPLENISH POSTAGE 74.05 PINICON FORDMUDFLAPS-FD 90.00 PREMIER TECHNOLOGY, L.L.C.SEAGATE 160 HARD DRIVE - CH 95.00 PRESTO XPEST CONTROL-LIB 3.00 QUAD CITY FIREFIGHTERSFIRE SCHOOL 3 FIREFIGHTERS-FD 60.00 SPAHN & ROSEBLDG. MATERIALS ST SHOP - ST 93.36 ST. ATHANASIUS CEMETERYDONATION 300.00 SUPERIOR WELDINGOXYGEN - AMB 31.49 THOMAS JAMESAPRIL GARBAGE - PD,CH,ST 35.00 THOMPSON, LARRY & DORTHYFEB, MAR, APR, MAY RENT, LIGHTS-PD 2,200.00 TREASURER DEPARTMENT OF REVENUEAPRIL '09 SALES TAX 896.00 TREASURER'S OFFICE-ISU3 CERT FEES HAZ MAT OPS-FD 150.00 TRI COUNTY HEAD STARTUTILITIES, PEST CONTROL-CH 298.41 UNIVERSITY OF NORTHREN IOWAWASTE REDUCTION WKSHP-CH 50.00 USA BLUEBOOKBUSHING, MARKER PAINT-WA 247.45 UTILITY EQUIPMENTFLANGES, HYDRANT HOSE ADAPT-WA 176.03 WATERLOO FIRE RESCUEMUTUAL AID - AMB 150.00 ZARNOTH BRUSH WORKSPLATE, DEFLECT., WEIGHT,ST SWEEP 78.90 TOTAL 79,590.39
Upon motion by Gewke, seconded by Engbretson it was;
RESOLVED: to appoint Marsha McGlaughlin to the position of Council Member to fill the vacancy.
Roll was called and the vote was,
AYES: Geweke, Quackenbush, Schaefer, Engbretson
NAYS: None
The motion carried.
McGlaughlin was sworn into office and joined the table.
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to open the public hearing.
All voted aye and the motion carried.
This being the time and place fixed for a public hearing on the matter of the adoption of plans, specifications, form of contract and estimate of cost for the construction of certain public improvements described in general as construction, of the South Street Reconstruction Project, the Mayor called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of cost. No oral objections were offered and the Clerk reported that no written objections thereto had been filed. Council Member Quackenbush made a motion to close the public hearing, Engbretson seconded. All voted aye and the motion carried.
Council Member Quackenbush introduced the following Resolution entitled “Resolution Adopting Plans, Specifications, Form of Contract and Estimate of Cost”, and moved that the same be adopted. Council Member Engbretson seconded the motion to adopt. The roll was called and vote was,
AYES: McGlaughlin, Geweke, Quackenbush, Schaefer, Engbretson
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2008-62
RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST
WHEREAS, on the 1st day of May, 2009, plans, specifications, form of contract, and estimate of cost were filed with the Clerk for the construction of certain public improvements, described in general as construction of South Street Reconstruction Project and
WHEREAS, notice of hearing on plans, specifications, form of contract and estimate of cost for said public improvements was published as required by law:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JESUP, IOWA:
Section 1. That the said plans, specifications, form of contract and estimate of cost are hereby approved as the plans, specifications, form of contract and estimate of cost for said public improvements, as described in the preamble of this Resolution.
PASSED AND APPROVED, THIS 4th DAY OF MAY, 2009.
________________________________
J.B. Spiegel
Mayor
ATTEST:
_______________________________
Linda Bunnell, CMC, ICMC
City Clerk/Treasurer
Report of Opening of Construction Bids
A public meeting was held at 3:00 o'clock P.M., on April 29, 2009, at the Jesup City Hall, 531 ˝ Prospect Street, Jesup, Iowa, presided over by the City Clerk of the City of Jesup, Iowa.
Present were: Representatives from the Construction Companies, City Engineer Mark Durbahn, Water Operator Chris Even, Street and City Maintenance Supervisor John Fratzke, Street and City Maintenance Worker Mike Joblinske, and City Clerk Linda Bunnell
The City Clerk thereupon announced that a purpose of this meeting was to receive, open and tabulate bids for the construction of the Jesup, Iowa, South Street Reconstruction Project, in accordance with the plans and specifications heretofore filed with the Clerk of the City. The following bids were thereupon received, opened, inspected and tabulated, to-wit:
Name and Address of Bidder Amount Of Bid
Tschiggfrie Excavating Co. $485,944.15
425 Julien Dubuque Dr.
P.O. Box 3280
Dubuque, IA 52004-3280
Stickfort Construction $458,412.40
3759 Ranchero Road
Cedar Falls, Iowa 50613
Pric Tobin Construction Inc $464,954.00
P.O. Box 160
Alburnett, Iowa 52202
Vieth Construction Corporation $531,231.55
6419 Nordic Drive
Cedar Falls, Iowa 50613
K. Cunningham Construction Co., Inc. $466,938.94
1025 Center Street
Cedar Falls, Iowa 50613
Whereupon the City Clerk or her designee declared that all bids have been received and that the City Council will consider and act on the bids at its meeting as provided in the notice of bids heretofore published.
City Clerk
Council Member Schaefer introduced the following Resolution entitled “Resolution Making Award of Construction Contract”, and moved its adoption. Council Member Quackenbush seconded the motion to adopt. The roll was called and the vote was,
AYES: Quackenbush, Schaefer, Engbretson, McGlaughlin, Geweke
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2008-63
RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JESUP, IOWA:
Section 1. That the following bid for the construction of certain public improvements described in general as construction of South Street Reconstruction Project, described in the plans and specifications heretofore adopted by the Council on May 4, 2009, be and is hereby accepted, the same being the lowest responsible bid received for said work, as follows:
Contractor: Stickfort Construction
Amount of bid: $458,412.40
Portion of Project: All Construction Work
Section 2. That the Mayor and Clerk are hereby directed to execute a contract with the contractor for the construction of said public improvements, said contract not to be binding on the City until approved by this Council.
PASSED AND APPROVED, THIS 4th DAY OF MAY 2009.
_________________________________
J.B. Spiegel
Mayor
ATTEST:
__________________________________
Linda Bunnell CMC, ICMC
City Clerk/Treasurer
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to approve the construction phase engineering agreement with AECOM as amended by adding the words not to exceed to the agreement
All voted aye and the motion carried.
Tina Kuper, Cedar Valley Youth Soccer Association, attended the meeting to review the plans for the soccer complex.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to approve the support of the CVYSA soccer complex. All voted aye and the motion carried.
DEPARTMENTAL REPORTS
POLICE
The monthly report was noted. Chief Deitrick reported that they are working on outfitting the new squad car.
FIRE
It was noted that there was no monthly fire report.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted. The library director reported that the book sale was a success and that the Library is working on their summer activities. Council member Quackenbush confirmed that he was a Library Committee member and asked that a meeting of the Library Committee be scheduled with the City Attorney present. It was noted that the April Library Board minutes were not included in the monthly report and there was a question regarding Library employee raises.
Upon motion by Schaefer, seconded by Geweke it was;
RESOLVED: to appoint Doris Lebahn to the Library Board to replace Carol Mealhow.
All voted aye and the motion carried
BUILDING/ZONING
The monthly report was noted. The building inspector spoke with the Fairbank council regarding electrical inspections and reported that their council would like to meet with the Jesup council representatives.
STREET
The monthly report was noted. The council agreed that rock would be filled in at the Hawley Street property. The Street and City Maintenance Commissioner was directed to review his priority list for seal coating with the Mayor.
WATER/WASTEWATER
The monthly report was noted. Water and Sewer System Superintendent reported that the sand blasting on the water tower was nearly completed and that the painting would be started sometime this week. He requested that the Sewer Committee schedule a meeting to discuss sanitary backup problems and possible solutions.
ADMINISTRATION
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to approve the filing of the notice of interest with Iowa Homeland Security and Emergency Management for the Jesup Hazard Mitigation plan update.
Council Member Schaefer introduced an Ordinance Amending the City Code regarding appointments of officials. Council Member Geweke seconded the motion to adopt. The roll was called and the vote was,
AYES: Quackenbush, Geweke, McGlaughlin, Schaefer, Engbretson
NAYS: None
Council Member Quackenbush moved that the statutory rule requiring said Ordinance to be considered and voted on for passage at two Council Meetings prior to the meeting at which it is to finally be passed be suspended. Engbretson seconded, and the roll was called.
AYES: Engbretson, Quackenbush, Geweke, McGlaughlin, Schaefer
NAYS: None
A motion was made by McGlaughlin, seconded by Schaefer that the Ordinance entitled “An Ordinance Amending 1-1-3.0305 of the City Code Regarding Appointment of Officials,” now be put upon its final passage and adoption. The roll was called.
AYES: McGlaughlin, Geweke, Schaefer, Quackenbush, Engbretson
NAYS: None
Whereupon the Mayor declared the motion duly carried and said Ordinance duly adopted as follows:
ORDINANCE NO. 505
AN ORDINANCE AMENDING 1-3.0305 OF THE CITY CODE REGARDING APPOINTMENTS OF OFFICIALS
All voted aye and the motion carried.
Council Member Geweke introduced a Resolution naming John Fratzke as Streets and City Maintenance Commissioner. Council Member Schaefer seconded the motion to adopt. The roll was called and the vote was,
AYES: Schaefer, McGlaughlin, Geweke, Quackenbush, Engbretson
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2009-64
RESOLUTION APPROVING NAMING JOHN FRATZKE AS STREETS AND CITY MAINTENANCE COMMISSIONER
Council Member Schaefer moved the adoption of the Resolution naming Christopher Even as Water and Sewer System Superintendent. Council Member McGlaughlin seconded it. The roll was called and the vote was,
AYES: Geweke, McGlaughlin, Schaefer, Quackenbush, Engbretson
NAYS: None
Therefore the Mayor declared the Resolution carried.
RESOLUTION NO. 2009-65
RESOLUTION NAMING CHRISTOPHER EVEN AS WATER AND SEWER SYSTEM SUPERINTENDENT
Upon motion by Engbretson, seconded by McGlaughlin it was;
RESOLVED: to table the building use agreement.
All voted aye and the motion carried.
Upon motion by Geweke, seconded by Quackenbush it was;
RESOLVED: to appoint Tom McGlaughlin to the 150th Oversight Committee.
The motion carried.
RESOLUTIONS
Upon motion by Engbretson, seconded by McGlaughlin it was;
RESOLVED: to table the resolution setting salaries. The roll was called and the vote was,
AYES: McGlaughlin, Geweke, Schaefer, Engbretson, Quackenbush
NAYS: None
Therefore the Mayor declared the motion carried.
ORDINANCES
None.
OLD BUSINESS
Council Member Schaefer reported on a recent retreat and meetings he attended. John Pieters has been in contact with the coop and continued discussions regarding repairs to the railroad crossings. The council also discussed the purchase of masks for emergency personnel.
NEW BUSINESS
The council discussed the retirement of Bruce Thuesen, his position with MidAmerican and following up on his replacement as lineman for the City.
COMMUNICATIONS
The thank you from Mary Stueben was read.
_______________________________
J. B. Spiegel
Mayor
Attest:
_____________________________
LeAnn M. Even, CMC, ICMC
Deputy City Clerk
RECEIPTS FOR THE MONTH OF MARCH
GENERAL 233,554.01
ROAD USE TAX 14,259.60
EMPLOYEE BENEFITS 27,268.48
EMERGENCY PLANNING 6,432.97
LOCAL OPTION 13,769.99
T.I.F. 514.23
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 89.52
DEBT SERVICE 59,370.79
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST. PROJECTS .00
WATER UTILITY 13,226.16
SEWER UTILITY 22,482.95
PROPRIETARY FUND 1,071.87
TOTAL 392,040.57
EXPENDITURES FOR THE MONTH OF MARCH
GENERAL 58,889.93
ROAD USE TAX 2,422.71
EMPLOYEE BENEFIT 10,547.34
EMERGENCY PLANNING 5,159.47
LOCAL OPTION SALES 8,721.00
T.I.F. .00
HOUSING REHAB .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
GOLD MEDALLION .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST. PROJECTS 29,384.59
CITY HALL PROJECT 55,268.20
WATER UTILITY 11,631.18
SEWER UTILITY 19,243.94
PROPRIETARY 1,150.00
TOTAL 202,418.36
|
|
|
