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Jesup City Hall
Meeting Minutes - 08.03.2009
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CITY COUNCIL
AUGUST 3, 2009
Jesup City Council met in regular session on Monday, August 3, 2009, at 7:00 o’clock p.m. Community Room of the Jesup Public Library, 721 6th Street, Jesup Iowa.
Mayor Jacob B. Spiegel called the meeting to order and led in the pledge of allegiance.
Members present: Rich Schaefer, Dick Quackenbush, Marsha McGlaughlin, Bud Geweke and Darren Engbretson.
Absent: None.
Upon motion by McGlaughlin seconded by Geweke it was;
RESOLVED: to approve the agenda and approve the consent agenda. 1. Accept the agenda as amended by deleting item B under the Police Department and adding Jake Braking under new business. 2. Accept the minutes of the July 1, 2009 and July 15, 2009, city council meetings. 3. Accept the City Clerk/Treasurer Reports and place on file. 4. Approve the claims as presented and give direction to process and pay. 5. Accept all committee reports.
A roll call vote was taken and the vote was,
AYES: Engbretson, Quackenbush, McGlaughlin, Schaefer, Geweke
NAYS: None
Whereupon the Mayor declared the consent agenda carried and that those items become a part of the proceedings.
CLAIMS PRESENTED TO THE CITY COUNCIL FOR AUGUST 3, 2009WARRANTS WRITTEN SINCE THE JULY 1, 2009 MEETING: Accounts PayablePayroll ACH 7-15-09 12,392.20 True NorthCity & Employee Share Health Ins. 9,415.43 IPERSCity & Employee Share Retirement 2,181.18 Farmers State Bank-EFTPSPayroll taxes-Fed, Med, SS 3,543.95 Treasurer State of IowaState income withholding tax 659.00 AFLACEmployee self insurance 209.02 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionDeferred Comp. Savings Plan 25.00 City Laundering CompanyCity & Emp Share Uniforms-St,Wa,Ww 113.18 Adamson Industries CorpEquip. 09 Crown Vic - PD 1,001.30 AeromixSealcover, Aerators - WW 93.00 Arctic SealUrethane Insulation, Pieters Bldg. - CH 3,840.00 B&B FarmstoreEngine Repair-PARK 63.08 Buchanan County Sheriff's OfficeB.H. Waste Disposal Garnishment 672.00 D&D TireTire Repair #1 - FD 20.00 Don's Truck Sales415 Engine Repair - FD 2,260.59 East Central Iowa Coop10 Gal. Weed Killer - PARK, WW 452.00 Farmers Mutual Telephone Co.Telephone - ALL 541.77 Jesup Motor SupplySockets,Lube,Wash,Bearings,Seals,WD40 276.17 Kwik Trip Inc.5.8 Gal Unl,469.6 Gal UNP, 261.8Gal Dsl 1,705.93 Mark Birdnow Chevrolet09 Ford Police Car, 15 Car Keys - PD 21,895.00 Miller Vogel InsuranceWorkman's Comp Insurance 3,154.00 O'Reilly Auto PartsPower Outlet - PD 9.98 Peterson Trustworthy HardwareSockets,Filters,Paint,Hdware,Bulbs 147.38 Petty Cash, Cynthia Lellig2010 Budget Increase - LIB 25.00 Pinicon Ford LincolnLube, Oil, Filter, Parts - PD 51.60 Racom CorpMicrophone Repair - PD 113.00 Schares Food MartWW Test Supplies,Towels,Trash Bags-CH 36.18 Superior WeldingOxygen - AMB 19.12 Thomas JamesJune Garbage, Dumpsters-PD,CH,ST,WA 107.00 U.S. CellularCell Phones - AMB,ST,FD,PD 340.32 Accounts PayablePayroll ACH 8-1-09 14,565.41 Cally E. BengstonEmployee Payroll - LIB 697.24 Jacob B. SpiegelEmployee Payroll - Mayor 281.46 True NorthPart Employee Share Health Ins 1,031.68 IPERSCity & Employee Share Retirement 2,482.11 Farmers State Bank-EFTPSPayroll taxes-Fed, Med, SS 3,932.90 Treasurer State of IowaState income withholding tax 685.00 AFLACEmployee self insurance 209.02 Teamsters Local 238Police Union Dues 19.00 Nationwide Retirement SolutionDeferred Comp. Savings Plan 25.00 City Laundering CompanyCity & Emp Share Uniforms-St,Wa,Ww 113.18 Jesup PostmasterAugust 1st Water Bills 240.84 CLAIMS PRESENTED FOR AUGUST 3, 2009ADVANCED SYSTEMSCOPIER CONTRACT-CH, LIB 193.53 AECOMENGINEERING FEES 9,951.41 BAKER & TAYLORLIBRARY BOOKS 95.64 BCEDCDUES FY'10 6,304.00 BDIAERATOR PARTS - WW 41.00 BUCHANAN COUNTY RECORDERREC FEES SOUTH, TOWER, ST EASE-CH 185.00 BUCHANAN COUNTY TREASURERPROPERTY TAX 6TH ST, 12TH ST - CH 1,394.00 CARD SERVICESSIREN,MIRROR, HDLIGHT FLASH,CAGE-PD 1,556.75 CEDAR RAPIDS TRUCK SALES2010 PETERBUILT - ST 105,875.00 CITIZEN HERALDPUBLISHING FEES - CH, WA 498.93 CITY OF JESUPRETURN WA DEP DEITRICK, BENGSTON 250.00 DAVIS, TIMSPRAY PARK, PARK 55.00 D & S PORTABLESFARMER'S DAY RENTAL/CLEANINGS 3,060.00 DUNKERTON CO-OPDUST CONTROL - STEVENS ST - ST 816.00 EVEN FAMILY TREE REMOVALREMOVAL YOUNG, AINSWORTH ST - ST 1,425.00 EVEN, LEANNREIM. MEALS, MI., CLERKS ACADEMY-CH 216.78 FARMERS MUTUAL TELEPHONETELEPHONE SERVICES 557.94 GATEWAY HOTEL & CONF. CENTERCLERK ACADEMY ROOMS-CH 421.12 HAWKEYE TOOL & DIE INC.REPAIR AERATOR SHAFTS - WW 1,212.00 HAWKINS WATER TREATMENT450LBS. AZONE15 ACID-WA 215.00 HOTSY EQUIPMENT1 HOTSY PERWASHER - ST 3,700.00 INRCOGDUES FY'10, SAFETY PROGRAM - ALL 3,473.28 IOWA DEPT. OF NATURAL RESOURCESNPDES PERMITS - WW 1,275.00 IOWA ONE CALLLOCATE FAXES-WA 77.40 IOWA PRISON INDUSTRIESSPEED SIGNS - ST 289.54 JESUP POSTMASTERSHARE 2 ROLLS STAMPS-ALL 88.00 K&M STUMP REMOVALSTUMP REMOVAL 108.50 KEYSTONELAB TESTING - WA 200.70 LINDA MICHAELREIMBURSE MEALS CLERK'S ACADEMY-CH 53.68 L.L. PELLING7.65T PREMIX - ST 740.14 MARK BIRDNOW CHEVROLETREP. FUEL PUMP,BATT,L.O.F.-WA,WWPD 932.12 MID AMERICAN ENERGYGAS, ELECTRIC - ALL 6,670.46 MILLER VOGEL INSURANCEINSURANCE 09 CROWN VIC - PD 397.00 MONKEYTOWNOFFICE SUPPLIES-CH, PD 69.77 OFFICE OF VEHICLE SERVICESSALVAGE THEFT EXAM CERTIFICATE - PD 20.00 ON SITE HELATH SERVICESRANDOM DRUG TESTING - ST 60.00 PAUL NIEMAN CONSTRUCTION219.63T 1" RR CHURCH LOT - CH 1,533.02 PCC-PHYSICIANS CLAIMS COMPANYELECTRONIC CLAIMS FEES-AMB 1,996.83 PENWORTHYLIBRARY BOOKS 319.80 PETERSON TRUSTWORTHY HARDWAREDEHUMIDIFER, ELEC EQUIP,HRDWR-WA,ST 577.58 PETTY CASH-CINDY LELLIGREPLENISH POSTAGE-LIB 98.86 PETTY CASH-L. LINDA MICHAELREPLENISH POSTAGE-PD,CH,FD 33.74 POWER PLANREPLACE GEAR SHIFT LEVER - ST 507.23 PREMIER TECHNOLOGY10 HRS. PREPAID SERVICE - LIB 750.00 PRESTO - XPEST CONTROL - LIB 58.00 PRINT EXPRESSBUSINESS CARDS, #10 ENVELOPES - ALL 243.00 PUMPKIN BOOKSLIBRARY BOOKS 265.18 RACOM3 NICAD BATTERIES, 2 BODY MICS - PD 293.00 READERS DIGESTSUBSCRIPTION RENEWAL - LIB 29.98 RITE PRICE OFFICE SUPPLYLABELS, PENCILS, PENS, PAPER, INK-LIB 261.75 SPAHN & ROSEBRUSH, POSTS - PARK,ST 107.93 STATE LIBRARY OF IAEBSCO HOST DATABASE SUBSCRIP.-LIB 91.36 ST. LUKES DRUG TESTINGLAB FEES D.O.T. DRUG TESTING - ST 36.00 THOMAS-JAMESJULY '08 GARBAGE - PD,CH,ST 45.00 TITAN MACHINERYHYDRAULIC PIPE - ST 166.78 TREAS. STATE OF IA-DEPT. REV. & FIN.JULY SALES TAX 1,013.00 TRI COUNTY HEADSTARTUTILITIES, PEST CONTROL - CH 134.35 TROOP 95 BSAPOLICE MEALS FARMERS DAY - PD 68.00 UTILITY EQUIPMENT CO.1" COMPRESSION PARTS, 1" TUBIINB - WA 711.77 ZARNOTH BRUSH WORKSGUTTER BROOM - ST 226.00 TOTAL 162,047.85
DEPARTMENTAL REPORTS
POLICE
The monthly report was noted. The new police car has been switched with the dealer for one with the options that were stated in the bid included on it.
Upon motion by Engbretson, seconded by McGlaughlin it was;
RESOLVED: to hire Skylar Dykes as a reserve officer.
A roll call vote was taken and the vote was
AYES: Geweke, McGlaughlin, Schaefer, Quackenbush, Engbretson
NAYS: None.
The Mayor declared the motion passed.
The bids for the police car were opened. The results are as follows:
Chicago Motorland $707.00
Kathryn Hampton $1,001.00
James Masteller $500.00
James Flint $780.99
Darren Engbretson $702.81
Joel Poyner $900.00
Jim Vogel $2,516.00
Josh Weis $505.00
Ben Monat $800.00
Upon motion by Quackenbush, seconded by McGlaughlin it was;
RESOLVED: to accept the bid from Jim Vogel for $2,516.00.
All voted aye and the motion carried.
FIRE
The monthly report was noted. There was a request from the Council to include the number of fire calls per month in the report.
AMBULANCE
The monthly report was noted.
LIBRARY
The monthly report was noted. The library has been busy.
BUILDING/ZONING
The monthly report was noted.
The request for approval of the plat of survey for the Dorotha Campbell estate was presented by the attorney representing the family. The attorney presented the parcels of land sold contingent on the approval of the plat by the City and which parcels the family intended to keep. The family is concerned about the time line for the sale if the City requests the minor plat proceedings be followed.
Upon motion by Quackenbush, seconded by Geweke it was;
RESOLVED: to follow the City Attorney’s advice to table the matter until the minor plat paperwork is submitted according to the City’s Subdivision Ordinance. The matter will than be reviewed at the next council meeting.
A roll call vote was taken and the vote was:
AYES: Schaefer, Geweke, McGlaughlin, Quackenbush,
NAYS: Engbretson
The Mayor declared the motion passed.
Upon motion by Quackenbush, seconded by Engbretson it was;
RESOLVED: to move the September council meeting to Thursday, September 3, 2009.
All voted aye and the motion carried.
STREET
The monthly report was noted.
Upon motion by Schaefer, seconded by McGlaughlin it was;
RESOLVED: to approve Change Order No. 2 for the Stevens Street Extension Project
All voted aye and the motion carried.
Council Member Quackenbush introduced a Resolution approving payment for the Stevens Street Extension Project, Schaefer seconded and the roll was called.
AYES: Schaefer, Quackenbush, Geweke, McGlaughlin, Engbretson
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2010-18
RESOLUTION APPROVING PAYMENT FOR STEVENS STREET EXTENSION PROJECT
Council Member Schaefer introduced the following Resolution entitled “RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS”, and moved that the same be adopted. Council Member McGlaughlin seconded the motion to adopt. The roll was called and the vote was,
AYES: Engbretson, Schaefer, Quackenbush, Geweke, McGlaughlin
NAYS: None
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2010-19
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS
There was a concern about the contractor covering the street surface covering in the maintenance bond due to the heavy traffic in the area. The Water/Wastewater Supervisor will get in touch with the contractor for the maintenance bond for the remaining work.
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to approve Change Order No. 1 for the South Street Reconstruction Project.
All voted aye and the motion carried.
Council Member McGlaughlin introduced a Resolution approving payment for the South Street Reconstruction Project, Schaefer, seconded and the roll was called.
AYES: Geweke, Engbretson, Quackenbush, Schaefer, McGlaughlin
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2010-20
RESOLUTION APPROVING PAYMENT FOR SOUTH STREET RECONSTRUCTION PROJECT
Council Member McGlaughlin introduced a Resolution accepting easement agreements for the South Street Reconstruction Project, Schaefer seconded and the roll was called.
AYES: Quackenbush, Engbretson, Schaefer, McGlaughlin, Geweke
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2010-21
A RESOLUTION ACCEPTING EASEMENT AGREEMENTS REGARDING THE SOUTH STREET RECONSTRUCTION PROJECT
Council Member McGlaughlin introduced a Resolution accepting deeds and easement to Tower Street, Schaefer seconded and the roll was called.
AYES: McGlaughlin, Engbretson, Geweke, Quackenbush, Schaefer
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2010-22
A RESOLUTION ACCEPTING DEEDS AND EASEMENT TO TOWER STREET
WATER/WASTEWATER
The monthly report was noted. There are pumps and electric motors left from the old mechanical plant. The Water/Wastewater Supervisor has tried to sell them but there is no market for them. He would like to sell them to a junk dealer to get rid of them.
Upon motion by Geweke, seconded by McGlaughlin it was;
RESOLVED: to scrap all of the items with the exception of one motor to exercise the generators.
A roll call vote was taken and the vote was:
AYES: Engbretson, Quackenbush, McGlaughlin, Schaefer
NAYS: Schaefer
The Mayor declared the motion passed.
Upon motion by Schaefer, seconded by Quackenbush it was;
RESOLVED: to table Change Order No. 2 until the next meeting so that information can be gathered on the contract and the maintenance bond in question.
All voted aye, the motion carried.
Council Member Quackenbush introduced a Resolution approving payment for the Water Tower Painting Improvement Project, Geweke seconded and the roll was called.
AYES: Engbretson, McGlaughlin, Geweke, Schaefer, Quackenbush
NAYS: None.
The Mayor declared the Resolution passed.
RESOLUTION NO. 2010-23
RESOLUTION APPROVING PAYMENT FOR WATER TOWER PAINTING IMPROVEMENT PROJECT
Upon motion by McGlaughlin, seconded by Geweke it was;
RESOLVED: to table the final acceptance resolution until next month.
All voted aye and the motion carried.
Upon motion by Schaefer, seconded by Geweke it was;
RESOLVED: to approve deducting the cost of filling the public swimming pool from the school water bill.
A roll call vote was taken and the vote was:
AYES: Geweke, McGlaughlin, Schaefer, Quackenbush, Engbretson
NAYS: None.
The Mayor declared the motion passed.
ADMINISTRATION
Council Member Schaefer introduced the following Resolution for the imposition of a Local Option Sales Tax in Black Hawk County. Quackenbush seconded the and the roll was called.
AYES: Quackenbush, Engbretson, McGlaughlin, Schaefer, Geweke
NAYS: None.
Whereupon, the Mayor declared the following Resolution duly adopted:
RESOLUTION NO. 2010-24
A RESOLUTION RELATING TO AN ELECTION FOR THE IMPOSITION OF A LOCAL OPTION SALES AND SERVICE TAX IN THE AMOUNT OF 1% FOR THE CITY OF JESUP, IOWA, TO BE EFFECTIVE JANUARY 1, 2011, AND SPECIFYING THE PURPOSES TO WHICH THE REVENUES SHALL BE APPLIED
The tobacco violations were not discussed.
The total amount for the IJOBS Road Use Tax money that the City of Jesup will receive is $21,434. The state has already issued the first allocation of the funds in the amount of $9,661.62. There was a discussion as to how the money should be spent. The Council discussed seal coating the Stevens Street Extension. Street and City Maintenance Commissioner got a quote from Prairie Road Builders for doing the work on Stevens Street. His recommendation is that the City do at least proposal 1A on the quote.
Council Member Schaefer moved to do 1A on the quote from Prairie Road Builder. The motion died for lack of a second.
Upon motion by Quackenbush, seconded by Engbretson it was:
RESOLVED: to complete 1A on the quote from Prairie Road Builders and add one block to it.
A roll call vote was taken and the vote was:
AYES: Quackenbush
NAYS: Geweke, McGlaughlin, Schaefer, Engbretson
The Mayor declared the motion did not pass.
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to complete 1A and 2 on the quote from Prairie Road Builders.
A roll call vote was taken and the vote was:
AYES: Engbretson, McGlaughlin, Geweke
NAYS: Schaefer, Quackenbush
The Mayor declared the motion passed.
Council Member McGlaughlin presented some updated information on the ICASH Program. The information included questions that were answered via e-mail by Heather Roberts at the Iowa League of Cities and the cost of the program update from Data Technologies. The only cost not available is how much Shad Decker would charge to add the payment option to the website.
All vote aye and the motion carried.
Upon motion by Engbretson, seconded by Geweke it was;
RESOLVED: to approve donating a basket to the Buchanan County Tourism for Christmas at the Depot.
All voted aye and the motion carried.
RESOLUTIONS
None.
ORDINANCES
None.
OLD BUSINESS
Council Member Quackenbush had concerns about the unsmooth surface on the west side of Pieters Law Office. It was discussed that no matter what type of foam surface was sprayed onto the building it would have a rough finish unless the surface was sanded smooth. The Mayor handed out information on snow plow training for the street department. The item will be added to the September agenda for council approval. The grant turned into the Black Hawk Gaming Commission was turned down. The IJOBS grant application has been submitted. The COPS grant has been turned down, but the application will remain on file in case more money is added to the program.
NEW BUSINESS
Council Member Quackenbush discussed Jake Braking on the north side of town as the trucks are coming into town. He will talk to the county about the issue since it is outside city limits.
COMMUNICATIONS
Council Member McGlaughlin received an e-mail concerning the cars racing up and down the south side of 8th Street. There are small children who play in that area that could get hurt. Council Member McGlaughlin discussed the meeting at Wartburg College on How to Improve Relations with the Community. She would like to get more information on the meeting and suggested that someone from the City attend the meeting. Council Member Schaefer will attend the Iowa League Conference.
CITIZEN INPUT
Robert Hampton was present to ask about the timeline for the completion of the North Street project. The project will be completed when Buchanan County can obtain the recycled asphalt from a project that is being completed on Highway 150. He was also concerned about cleaning out the ditches so that the water would run through them.
Upon motion by Quackenbush, seconded by Schaefer it was;
RESOLVED: to adjourn the meeting.
All voted aye, the motion carried.
The Mayor declared the meeting adjourned at 8:38 p.m.
________________________________
J. B. Spiegel
Mayor
Attest:
______________________________
Linda Michael
City Clerk/Treasurer
RECEIPTS FOR THE MONTH OF JULY
GENERAL 19,996.75
ROAD USE TAX 24,896.10
EMPLOYEE BENEFITS 538.60
EMERGENCY PLANNING 124.84
LOCAL OPTION 15,872.90
T.I.F. 392.71
HOUSING REHAB PROGRAM .00
COMMUNITY DEVELOPMENT 60.07
DEBT SERVICE 1,055.55
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
LIBRARY/PARK ROOF .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST. & SOUTH ST PROJECTS .00
CITY HALL PROJECT .00
WATER UTILITY 15,008.78
SEWER UTILITY 23,375.87
PROPRIETARY FUND 1,416.97
TOTAL 102,739.14
EXPENDITURES FOR THE MONTH OF JULY
GENERAL 81,325.97
ROAD USE TAX 71,618.83
EMPLOYEE BENEFIT 14,221.00
EMERGENCY PLANNING 31,005.49
LOCAL OPTION SALES 102.55
T.I.F. 24,009.70
HOUSING REHAB .00
COMMUNITY DEVELOPMENT .00
DEBT SERVICE .00
WEST INDUSTRIAL SITE .00
PHASE IV SANITARY SEWER .00
GOLD MEDALLION .00
LIBRARY/PARK ROOF TOTAL .00
SOUTH STREET WATER MAIN LOOP .00
3RD STREET DRAINAGE .00
YOUNG ST & SOUTH ST PROJECTS 10,103.53
CITY HALL PROJECT .00
WATER UTILITY 9,054.97
SEWER UTILITY 11,115.81
PROPRIETARY 1,261.00
TOTAL 253,818.85
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